Job Description
TEAM EA & OFFICE MANAGER – BOUTIQUE INVESTMENT MANAGEMENT
London (West End) | 100% office-based
£60,000 to £65,000 + Benefits
4 MONTHS FTC
(start: early June | end: late September)
Our client is a very successful boutique Investment Management firm with a strong US presence and a high-end portfolio. They currently have a new opportunity for a Team Executive Assistant and Office Manager to come onboard for a 4-month Fixed Term Contract (FTC), starting early June 2024. This role is suitable for someone with experience in a busy Private Equity, Venture Capital, or Investment Management environment, who can hit the ground running. The successful candidate will have strong gravitas, be an expert multitasker, and be happy working in a small, boutique environment (currently circa 10 people in an open-plan office layout) .
DUTIES:
- Diary management for the team, particularly for 2 Senior Executives, including different time zones and sometimes conflicting priorities.
- Local and international travel coordination, including some itineraries across different time zones.
- Scheduling internal and external meetings, with some exposure to collating research when needed.
- Manage front of house operations, including greeting visitors and ensuring a welcoming office atmosphere.
- Oversee general office management, including office supplies, kitchen logistics, and facilities issues.
- Supporting with correspondence, document collation, expenses, filing, etc., when needed.
- Manage monthly expense submissions and maintain organised office and business records.
- Other ad-hoc support in line with the Executive Assistant role.
CANDIDATE:
- Minimum 5 years Executive Assistant experience supporting busy Senior Executives (or eqv.).
- Previous Private Equity / Venture Capital or Investment Management experience preferred (but other relevant experience from wider Financial Services will also be considered).
- Excellent attention to detail and a strong business mindset.
- Strong team player with 1st class communication skills.
- Capable of being as proactive, as well as reactive.
- Previous Office Management experience.