Job Description
Company Description
All potential applicants are encouraged to scroll through and read the complete job description before applying.
Inmarsat has been at the forefront of global mobile satellite communications for over forty years, and is the market leading provider of voice and high-speed data communications for users on land, at sea and in the air through its constellation of 15 geostationary satellites. Inmarsat is a privately owned company with a profitable track record and significant growth aspirations. This is represented by more than 55 nationalities in the workforce, reflecting the global and dynamic nature of the business. With an investment of over $3 billion in its latest network infrastructure, Inmarsat is at the forefront of global mobile communications innovation.
Chief Finance Office
Inmarsat's Chief Finance Office (CFO) processes millions of transactions a month that enable us to interact efficiently with our suppliers, customers, trading partners and regulators. We make sure that the Company is properly funded and well controlled, that our taxes are paid and that shareholders and banks continue to support our plans. Our commercial teams help ensure that the business takes sound decisions through robust planning, careful pricing, sound contracts, skilled procurement and rigorous evaluation of every major business decision.
Job Description
Primary role purpose:
As part of the Financial Operations Function this roles primary purpose is to support the P2P Operations Manager in the timely and accurate recording/payment of supplier invoices, resolution of supplier queries and employees' travel expense claims/queries.
Qualifications
Key Responsibilities:
- Provide SAP support to other team members while identifying opportunities to improve utilisation of SAP and robotics to create further efficiencies across the P2P processes
- Act as a trouble-shooter and business liaison for all issues relating to the Accounts Payable function
- Be aware of the Inmarsat procurement procedures with regard to purchases, both contract and non-contract, resolve issues where possible and seek assistance from the managers as necessary
- Handle queries from both internal and external customers in line with current SLAs ensuring KPIs are fully met; effectively manage all workflow queues, including emails, Robotics process failures/exceptions and phone calls while maintaining excellent customer service and adherence to SLAs
- Develop and maintain good relationships with all key business stakeholders, including but not limited to, Global Procurement, Service Delivery and Supply Chain and BUs
- Manage the Accounts Payable processes within a Robotics and SAP environment, understand the related internal controls and their implications as they relate to the Procure to Pay processes
- Develop and maintain procedures and prepare business training materials relating to AP/P2P processes
- Ensure accurate and timely processing of supplier invoices/credit notes in SAP, resolving quantity and pricing discrepancies as required in accordance with local procedures/controls
- In collaboration with P2P Analyst and external supplier ensure bank details are correct on supplier invoices and anomalies identified and dealt with on a timely basis
- Perform Vendor Statement reconciliations, investigating aged items, blocked and parked invoices and working with both the business and vendors to resolve disputes, ensuring timely resolution and prompt payment as required
- Supporting the business with the T&E and Purchasing Card application process; handling queries and liaising with external card providers as necessary
- Establish and maintain GRIR clearing and reconciliation processes within SAP ensuring costs are reflected in the P&L correctly
- Robust management of aged creditor report ensuring the timely resolution and clearance of all aged items great than 60 days
- In line with the finance monthly close process ensure all reports and closing activities are actioned, including intercompany invoice processing and contra accounts as role requires; uploading employee expense concur files
- Proactively engage in the Weekly/Monthly variance analysis of the P2P Strategic KPIs (POT and FTM) to determine the root causes of deviations vs targets
- Any other ad hoc requests and/or projects
Essential Knowledge and Skills:
- Strong accounts payable experience gained within a global business environment
- Proactive team player with a 'can-do' attitude
- Customer (internal and external) focused
- Strong problem solving and analytical skills with a high level of accuracy and attention to detail
- Diligent and thorough - committed to the task in hand and able to work with minimum supervision
- Desire to improve working practices/systems and knowledge of continuous improvement
- Excellent time management skills with a proven ability to work under pressure and to tight deadlines
- Excellent communication skills with the ability to interact professionally and positively with multiple departments, vendors and auditors
- Proficient in MS Office applications (in particular Excel: Pivot Tables, V and H-Lookup functions) and Outlook
Desirable Knowledge and Skills:
- Proficient in SAP
- Lean Six Sigma Yellow Belt
- Knowledge of RPA and OCR within a Procure to Pay environment
Additional Information
You must be eligible to work in this location advertised.
Our culture and ways of working
Our values define Inmarsat's culture and represent what we believe in. Inmarsat employees aspire to behaviours that support our values, which create a stronger working environment and lie at the heart of our continued success as an organisation.
- Customer - we provide a unique value to our customers
- Accountability - we take ownership, we deliver results, and we keep our promises
- Respect - we collaborate, we embrace and celebrate diversity and we value difference
- Excellence - we create bold solutions for our customers and put quality at the heart of everything we do
We also value and encourage a healthy work-life balance, so we offer flexible working wherever possible. Depending on the operational requirements of your job and your team, we can offer compressed hours (nine-day fortnight), hybrid office-remote working, and flexibility during your working day to take care of personal commitments.
Diversity
At Inmarsat we want the best people for the job, and we warmly welcome applications from you if you're suitably qualified and eligible, regardless of your sex, gender, age, race, ethnicity, disability, sexuality, gender identity, neurodiverse qualities, religion or belief, marital status, pregnancy, or maternity status.
Inmarsat is signed up to the Halo Hair Code, which aims to protect employees who come to work with natural hair and protective hairstyles associated with their racial, ethnic, and cultural identities.
To give you the best experience possible during your application process and interview, we can make adjustments. For example, if you're visually impaired we'll happily meet you locally and help you find your way to our office, or if you have neurodiverse qualities, we can provide you with additional support to help you prepare for your interview. Please let our Resourcing Team know if there are any ways in which we can support you.