Accounts Payable Manager Fixed Term Contract Job In London

Job Description

Accounts Payable Manager - Fixed Term Contract

Job Title
Accounts Payable Manager - Fixed Term Contract

Job Description

The Accounts Payable Manager role is within our Division Business Service (DBS) Finance team. This role will report to the VP, Finance, Divisional but will work in close collaboration with the Manager, Treasury, Divisional. The role will be based in London and will include hybrid working.

This role will manage the Accounts Payable (AP) function for the Division in the UK and Bermuda and oversee the AP function globally within PL Re. This includes responsibility for the timely and accurate processing and recording of invoices and expenses including ensuring efficient Business As Usual (BAU) processes are in place, adequate financial controls and the integrity of the AP ledgers. The role will also manage the monitoring and collection of any outstanding non-insurance related receivables.

In addition, the role will drive AP transformation as part of Project Unify (Back Office Transformation Project) including, but not limited to, planning, design and implementation of Employee Expense Management and Purchase Order System, redesign of AP Processes and development of a Target Operating Model. This will include working with the PL Corporate team to drive the standardisation of AP processes globally.

Key Responsibilities

BAU Activity:

• Manage day-to-day operations and ensure prompt and accurate processing of supplier invoices including allocation to the correct authorised signatory, authorisations in a timely manner and recording in the general ledger.
• Ability to manage a team through change, enabling the development of team members, and encourage ownership and responsibility for individual and team tasks.
• Review employee expense reports, ensure receipts are attached, claims are in line with the Company Policy and relevant approvals have been received.
• Dealing with foreign exchange transactions.
• Handle the distribution and settlement of inter-company cross charges.
• Maintenance of the Accounts Payable 'DAPs' system.
• Supplier management, ensuring effective controls are in place and followed by the team in setting up new suppliers and amendments of bank details.
• Approve and perform financial controls and monthly balance sheet reconciliations relating to Payables, Receivables, Cash & Cash Equivalents and Deposits.
• Responsible for the end-to-end Company Credit Card process including administration of existing and new cards, reconciliations and General Ledger processing including journals.
• Preparation of MI analysis, reports and Board Packs relating to AP.
• Maintain consistent quality of deliverables to meet the growth of the business and scalability by driving operational efficiencies.
• Defining and measuring of metrics to quantify operational efficiencies.
• Management of pooled staff in conjunction with the Manager, Treasury.
• Liaising with external auditors, internal teams in division and global business units.

Project Activity:

• Drive and manage initiatives as part of the Back Office transformation for a more efficient, effective, automated and standardised AP process. This would include a variety of initiatives which will vary considerably in terms of topic scope and duration, such as planning, implementation and design of:
  • Employee Expense Management System
  • Purchase Order System
  • Intercompany cross charges improvement and redesign
  • Target Operating Model
• Challenge the status quo Finance processes and working practices, systems and controls and drive the efficiency and improvement of these including contributing to Project Unify.
• Other ad hoc projects and initiatives as required.

Qualifications and Experience

• At least 7 years of AP experience.
• At least 2 years managerial experience.
• Experience of system implementation.
• Experience of foreign exchange transactions.
• Competency in MS Office tools, especially Excel and PowerPoint.

Key Skills & Behaviours - applicable to this position

• Proactive with strong problem-solving abilities.
• Self-motivated and driven with the ability to be flexible, keep up, adapt and grow in a fast-paced and evolving environment.
• Ability to take responsibility for their actions, behaviours, performance and decisions.
• Ability to produce high quality accurate work within strict deadlines.
• Well organized and conscientious with a high level of attention to detail.
• Ability to effectively prioritise tasks despite conflicting and changing priorities and deadlines.
• Strong interpersonal skills, able to establish rapport and build effective relationships with stakeholders at all levels, as well as escalate issues as appropriate.
• Capability to collaborate seamlessly across diverse functions and time zones.
• Ability to deal with non-standard requests.
• Willingness to be challenged and a proven record of challenging the status quo in a professional manner.
• Communicates in a clear and practical manner both verbally and in writing.

Working For Pacific Life Re

Every person in our global team is valued for the unique qualities they bring to our business and we seek to build their expertise and support their individual ambitions at every step. Of course, we take our work seriously and we know our team can operate under great pressure. We work hard and thrive on achievement, but we also know how to have fun and relax too. We regularly host a range of team building days to strengthen our team's connection with each other and reflect on their successes.

Providing employees with a healthy work-life balance is very important to our culture. We have a wide range of employee benefits and we host regular social activities and well being initiatives. We are also committed to supporting our employee's involvement in their communities, by actively fundraising, hosting charity events and overseeing volunteering opportunities.

Benefits

• Stakeholder Pension Scheme

• Life Assurance

• Subsidised Gym Membership

• Private Medical Insurance

• Season Ticket Loan

• Eye Care

• Employee Assistance Programme

• Group Income Protection

• Wellness Benefits

As part of our commitment to diversity and inclusion, we will provide reasonable adjustments during the recruitment process to ensure equal access to applicants with disabilities. Please contact us about your needs so that we can discuss these with you to make sure that suitable adjustments are made, where possible.

Pacific Life Re Principles and Behaviours

Please click here to view our company principles and behaviours

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