Job Description
We have an opportunity to join our Early Year, Education & Social Care team as an Administrative Assistant As an Administrative Assistant in the Education and Social Care department, your primary responsibility will be to provide and facilitate efficient and effective administrative operations and essential support to the areas within the department. The role directly contributes to the efficient functioning of the department, working towards the organisational goals. You will work closely with teams across the Education and Social Care department to efficiently manage administrative tasks, streamline operations, and provide comprehensive support. You will also monitor student attendance and contact students and parents where appropriate. This is a full-time role working 37 hours per week. Responsibilities include: Provide comprehensive administrative support to the Education and Social Care Department. This will include monitoring student attendance. Respond to all incoming inquiries promptly Communicate with students and parents. Maintain and organise documents, records, and relevant databases. Ensure accuracy, confidentiality, and accessibility of information for various administrative purposes Manage office supplies, equipment, and facilities Log procurement items for approval Be the liaison between college departments for all administrative tasks Ensure all processes and procedures are followed To communicate effectively with all external stakeholders and provide accurate information Liaising with internal stakeholders including academic staff so that they have accurate, detailed information for any Education and Social Care Activity To maintain confidential data and undertake tasks relating to effectively managing and storing paper and electronic documentation. To carry out data input, prepare reports, and carry out administrative work efficiently with high accuracy. To carry out all administrative duties related to meetings as required. Work under own initiative, prioritise own workload, and take decisions concerning established practices, referring only problems of a non-routine nature to other teams