Job Description
Administrative Assistants (Administration & Office Support)
PART-TIME OFFICE ADMINSTRATION SUPPORT ROLE
Background:
LMA Timber is one of New Zealand’s largest suppliers of Australian Hardwood products ranging from cladding, decking, large structural beams / posts to flooring and landscaping timbers. The business which was first established in 2018 has grown extensively over the past 6 years importing around 36 tonnes of profiled product every week from Australia to various ports around New Zealand. LMA Timber operates from 66 Wickham Street, Bromley with currently 5 employees working from the showroom / office and 3 remote Business Development Managers.
Hourly Rate: The hourly rate is negotiable dependent on the skills / experience of the candidate. A laptop and mobile phone will be provided.
Part Time Hours: 9am to 2.00pm – Monday to Friday (2.30pm if lunchbreak is taken unpaid)
Office Location: 66 Wickham Street, Bromley, Christchurch
Job Description
The successful applicant will report to both the Operations / Logistics Manager and Managing Director. The role will include (but not limited to) the following office-based duties to support both the Operations / Logistics Manager, Business Development Managers and Managing Director from time to time.
- Creating Invoices in Xero.
- Loading all suppler documentation into Xero / Dropbox once orders have been signed off by the sales team.
- Coordinating Domestic freight (as and when required) with our freight partners for our clients.
- Updating of suppliers’ order sheets.
- Supporting the Business Development Managers with any administrational tasks, communicating with current clients about their orders.
- Sending photos of milled product orders to clients.
- Work alongside the Operations / Logistics Manager to manage aged debt on Xero.
- Updating clients on shipping container deliveries.
- Helping with marketing activities such as making up timber presentation boxes.
- Following up enquiries generated by the sales team when required.
- Researching leads for the sales team – i.e. Residential and Commercial Architects, Design and Build Builders, Merchants, Developers.
- Booking sales meetings via phone for the sales team around NZ with architects, designers, builders etc.
- Occasionally working in the warehouse making up timber packs.
Skills and Knowledge
- Experienced in office administration.
- Knowledge and previous experience in Xero is advantageous.
- Ability to effectively engage with a wide range of people.
- Strong level of computer literacy, including MS Word, Excel MS, Email.
- Excellent written and oral communication skills.
Attributes
- Ability to take initiative and to show flexibility and adaptability.
- Ability to work in a fast-paced and changeable environment.
- Excellent enthusiasm and drive.
- A self-starter with good judgement and initiative.
- Ability to learn and put into practice new skills and knowledge.
- Ability to work as part of a team and without supervision.
- Must be an NZ Resident or be a Permanent Resident.
Which of the following statements best describes your right to work in New Zealand?
Which of the following Microsoft Office products are you experienced with?
Do you have experience using Xero?
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