Job Description
Job overview Vaccination UK, part of European Lifecare Group are looking for an experienced administrator who can work under pressure, has great attention to detail and can provide a comprehensive administrative role within a school setting. You will be placed in an area closest to where you live however a degree of flexibility is required. We offer competitive rates of pay, 5.6 weeks holiday, paid mileage (if you have to travel between different schools and offices) and a friendly and supportive working environment. About You You possess good interpersonal skills. Enjoy being part of a team. You are target driven and are used to working towards achieving goals, competing with other teams. If you have previous experience of sales or working in a call centre, you would definitely stand out. You are IT literate and know your way around Microsoft Outlook, Word, Excel. You understand the importance of excellent record keeping and have great organisation skills. Ideally, working in a community setting and/or working with children & young people is not new to you. You can adapt to and deal with stressful situations. You have a keen eye for detail. Main Duties As part of the team, the focus of the role is to assist in the day to day running of the school immunisation programme. Duties will include handling telephone calls from parents/careers, communicating with schools, team members collecting and transporting vaccines/equipment. You will have a key role in ensuring vaccine uptake in your area is reaching targets therefore it is paramount that you are driven and and of a competitive mindset. Driving is an integral part of this post and is essential in order to perform the role. You will be expected to deliver and collect consent forms to schools and drive equipment and/or staff to schools as required. It is therefore a requirement for you to hold a driving licence, have access to a car and have a good geographical understanding of the area. This post is subject to an enhanced DBS, and mandatory training. Detailed job description and main responsibilities Be a proactive worker, working as part of a multi-disciplinary team. Assist in the organising of school sessions, adding amendments to the calendar and notifying changes to the Immunisation Coordinator. Assist in triaging process in line with Immunisation Standard Operating Procedure Reporting low vaccine stock to maintain appropriate levels, checking expiry dates, and recording wastage. Assist in the management of filing systems, keeping accurate records, and ensuring confidentiality is maintained. Assist in delivery and collection of consent forms for schools, collating information, obtaining missing information on consent forms and organise ready for triage. Coordinating the operation of the immunisation session in line with company policy and procedures. Collating information together with school staff and VUK’s nursing team, ensuring children are correctly recorded as receiving immunisation. Collate data and figures to report the Immunisation Coordinator. Participate positively in regular team meetings organized by the Immunisation Coordinator or Senior Management. Other Requirements: Must hold a UK driving license and have access to a car that can be used for business purposes. Contract type: Fixed term until 31st December 2023 Pay rate: £11.50