Job Description
Hours: Monday to Friday 09:00 – 17:00 – 1 hr lunch break (additional hours when necessary depending on the needs of the business)
Report to: Head of Professional Services at PS&B
Holiday Allocation: 25 days per annum
Summary of Audio Typist/ Administrator Job:
To provide comprehensive administrative support to the Professional Services department, including the Head of Department.
Main Tasks & Responsibilities:
- Conducting comprehensive property research on behalf of the department using a range of resources and techniques.
- Typing reports and letters, including audio/copy typing.
- Answering initial enquiries by phone or email and obtaining the correct information to provide an accurate quote.
- Caring for clients and their associates.
- Reviewing legal documents and delivering a precis of the salient points.
- Organising on site property inspections with tenants and surveyors.
- Dealing with survey enquiries and the administration of the consultancy agreements.
- Undertaking appropriate conflicts of interest checks on all new instructions and preparing fee quote request forms for completion, together with confirmation of instruction letters/terms of engagement etc.
- Quest input/update.
- Quarterly spreadsheets for banks (where applicable).
- Producing Groundsure Reports, Promaps and Land Registry documents.
- Enrolment/renewal of online directories.
- Desbruslais/KMS Surveyor referrals.
- Liaising with management re insurance/lease extensions.
- Keeping on top of filing systems.
- Monthly invoice list and totals.
Person Specification:
- Experience of working in an administrative capacity.
- An interest in the property industry.
- Excellent administrative, planning, time-management and organisational abilities.
- Good proof-reading skills and attention to detail.
- Microsoft user with good Word, Excel and Outlook skills.
- A knowledge of or willingness to learn industry specific computer software including Quest and Vebra.
- Good verbal and written communication skills, with a high standard of written/verbal English.
- Discretion and ability to deal with sensitive and confidential information.
- An understanding of legalese and the capability to interpret this.
- Excellent interpersonal skills and an ability to maintain a good working relationship at all levels.
- Strong customer care approach.
- Ability to work autonomously.
- About PS&B – Professional Services
PS&B is a long-established Brighton property firm with a respected and revered Professional Services Department that provides accurate and detailed valuation advice for clients. All surveyors are RICS registered, with expertise in property law and excellent knowledge of the county of Sussex and the surrounding area. Between our experts, we cover a vast range of residential and commercial property valuations, including for expert witness reports, pension funds, company accounts, tax purposes and matrimonial disputes. We provide secured lending valuations for leading financial institutions and also deliver regular reports for local councils.
Please Note:
This job description indicates the job role you have been employed to do and not an exhaustive list of daily or monthly tasks. All employees will be expected to undertake any suitable tasks requested by their line Manager to meet the changing needs and future growth of the business, as discussed in regular reviews. The job description needs to be read alongside the post-holders Statement of Main Terms and Employee Handbook, which provides detailed information concerning the policies and procedures of our company. This job description will be reviewed periodically.
We value our team and we invest in them. We know this makes sense and is in the long-term interests of our business. It also means that our team members all have the opportunity to progress and develop their careers. With multiple branches and many related areas of business, a career with us can be varied and very rewarding.
PS&B Sussex is part of the Blue Bombini Group, If you think that your skills and experience are a good match for this role then please send your CV to hr@bluebombini.com.
25 London Road,
North End
Portsmouth, PO2 0BQ
02393 162663
hello@psandb.co.uk
Bognor Regis
The Estate Office,
11 Lennox Street
Bognor Regis, PO21 1LZ
01243 868600
hello@psandb.co.uk
Brighton
Trusted expertise in buying, selling and letting properties since 1825
* = Instant valuations rely on estimates and automated calculations and are not a substitute for in-person valuations.
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