Job Description
Job OverviewReporting to the Bid and Sales Programme Manager, the Bid Coordinator will be responsible for administration associated with bid and sales processes, and for the completion of PQQ, RFI and basic ITT documents. In a consisitently busy and deadline-driven function, it is essential that the Bid Coordinator is able to carry out their duties accurately, at pace and work across multiple deadlines. Main Duties Work closely and collaboratively with the bid team, sales team and operational colleagues to ensure clear oversight of all administrative tasks associated with bid processesAdministration and daily management of shared bid team mailboxes to ensure all correspondence is dealt with swiftlySupport the Bid and Sales Programme Manager with the ongoing management of all bid portal registrations, including comprehensive record-keeping to enable portal access at all timesSupport with tender administration, including acting as first point of review of tender advertisements and liaison with the Sales teams to establish their interest in opportunities identifiedSupporting Bid and Sales Programme Manager with the management of team activity trackersIntroduce and implement all necessary governance procedures and processes associated with Bid Team activitySupport in maintaining Bid Team SharePoint and Teams sites to enable effective and efficient management of tender processes, including set up of relevant channels for each bid opportunityAssist with, and lead, completion of standard information documents at all stages of the bid lifecycle including submissionsSupport with audit activity to ensure compliance with internal audit standards and governance measures for the end to end tender lifecycleProvide project management support to develop the technology platforms used to enable bid team ways of workingSupport compliance with internal audit and governance standards. What we are looking for Strong time management and prioritisation skillsAbility to work well under pressure and in a deadline-driven environmentExcellent co-ordination and organisational skillsExcellent attention to detailAbility to communicate and influence stakeholders up to senior levelStrong written English language skillsProficient MS Office skillsMinimum 2 years' experience within bid/administrative roleAbility to work to your own initiative, whilst also working well as an integral team memberExperience and/or understanding of bid management disciplines and procedures Our market-leading offering provides you with benefits that suit your lifestyle. We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans. When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices! We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie). We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,! Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.