Job Description
The Central Compliance team is responsible for transversal compliance and regulatory matters. The remit of the team is wide, evolving and includes (but is not limited to): regulatory projects, regulatory training and awareness, internal and external reporting, certification process, policies and procedures, control work, and data protection.
The Central Compliance Officer will undertake multiple compliance matters and will be cross- trained to assist all members of the Central team. The individual should have strong administrative, organisational and communication skills and demonstrate a ‘can do’ attitude and good team spirit. On the job training will be provided but it is important that the individual is flexible, proactive and able to learn swiftly.
Key Responsibilities:
1. Administration of the Senior Managers Regime Certification Regime (SMCR)
- Ensuring that the necessary forms and training have been completed prior to approving staff for Certification.
- Providing guidance and assistance on the Certification process to both business lines and HR.
- Maintain database on all SMR and Certified staff, reconciling on a regular basis in accordance with Compliance Operating Policy and Procedures.
- Ensure that the Bank remains compliant with the SMCR following organisational changes.
2. Maintain and report on Personal Account Dealing activities
- Respond to requests for permission to trade in accordance with Compliance Operating Policy and Procedures.
- Reconciling broker notes to approved dealing requests
- Collating statistics for reporting to senior management
3. Compliance Reporting / Control work
- Perform routine review / control work as defined in the annual control plan
- Escalate any system and control issues immediately where necessary and track all identified issues formally and within management reporting to conclusion.
4. Trade reporting on UK stocks
- Daily Position Aggregation to identify reportable transactions to POTAM on behalf of the group
- Maintain and distribute Daily Takeover Panel stock list
5. Compliance reviews
- Carry out compliance monitoring as directed by Compliance Management
6. Data Loss Prevention
- Investigate, remediate, and record alerts raised to Compliance in the Data Loss Prevention tool.
7. Data Subject Access Requests (DSARs)
- Collaborate with Monitoring and Surveillance, HR, and Legal teams to coordinate searches and responses to the Data Subject.
- Handle the sharing of data with external legal counsel where necessary
- Ensure that the requested data is sent to the Data Subject in compliance with the regulatory time limits.
- Maintain a record of all DSARs received.
8. General Compliance matters
- Ensure relevant Policies and Procedures are reviewed and up to date.
- Oversee the PPM process (which includes ensuring policies and procedures are updated, reviewed and approved by relevant staff and then published on PPM and read by the appropriate audience.)