Job Description
Introducing Zinc Network
Zinc Network is dedicated to meaningful, measurable change and conceptualises and creates programs, interventions, and strategic communications campaigns around some of the world’s most complex problems – from disinformation to extremism, media capture to authoritarianism. We are headquartered in London with offices in Washington, Tbilisi, and Warsaw with 80+ team members from diverse professional and cultural backgrounds. Zinc works with a broad range of governmental, NGO, and private sector clients, including the UK Home Office (HO); the UK Foreign, Commonwealth and Development Office (FCDO); the United States Agency for International Development (USAID); the Department of State (DOS); UN agencies and missions; and foundations.
The Contracts Manager will be based in London and be expected to be in our London office at least 2 days per week.
What you’ll be doing
- Contract Management:
- Oversee the full lifecycle of contracts, from drafting and negotiation to execution and closeout, ensuring adherence to contractual terms and conditions.
- Develop and maintain a comprehensive understanding of contract requirements, milestones, and deliverables.
- Monitor contract performance, identify potential risks or issues, and implement strategies to mitigate them effectively.
- Collaborate closely with internal teams, including project managers, finance, and legal, to ensure alignment with contract requirements and objectives.
- Conduct regular reviews and audits to ensure compliance with contractual obligations and relevant regulations.
- Review grant agreements for compliance issues and offer support to our Grants Managers where required.
- Stakeholder Engagement:
- Serve as the point of contact for communication with clients, subcontractors, and other stakeholders involved in contract execution.
- Foster positive relationships with key stakeholders, proactively addressing concerns and resolving conflicts as they arise.
- Communicate contract-related updates, progress reports, and milestones to stakeholders clearly and promptly.
- Risk Management:
- Identify, assess, and manage risks associated with contract performance, including financial, legal, and operational risks.
- Develop risk mitigation strategies and contingency plans to address potential issues and ensure the successful delivery of contracted services.
- Monitor changes in regulatory requirements or government policies that may impact contract compliance or risk exposure.
- Compliance and Reporting:
- Ensure compliance with relevant laws, regulations, and policies governing government contracts, including those related to procurement, data protection, and ethical standards.
- Prepare and submit required reports, documentation, and certifications in accordance with contractual and regulatory requirements.
- Support internal and external audits of contract performance, providing accurate and timely information as needed.
- Represent Zinc at high-level meetings with clients and project partners.
Requirements
What we need from you…
- Bachelor's degree in business administration, law, finance, or a related field; advanced degree preferred.
- Proven experience in contract management, particularly with UK government contracts and procurement processes.
- Strong understanding of relevant laws, regulations, and policies governing government contracts, including public procurement regulations
- Excellent negotiation, communication, and interpersonal skills, with the ability to effectively engage and collaborate with diverse stakeholders.
- Exceptional analytical and problem-solving abilities, with a keen attention to detail and a proactive approach to identifying and addressing issues.
- Familiarity with risk management principles and practices, including assessing and mitigating contractual, financial, and operational risks.
Area of Selection
We’re committed to hiring a diverse workforce from different professional and cultural backgrounds, and to that end we encourage a variety of people to apply to join our company to represent the diverse range of subjects associated with our projects.
Conditions of Employment
Candidates who receive a job offer will be required to:
- Disclose any previous disciplinary action against them resulting from substantiated safeguarding (including any breaches involving trafficking-related activities) or workplace investigation.
- Undergo background checks, including employment verification, sexual offender registry (as available), identity confirmation, and anti-terrorism vetting.