Job Description
Executive Assistant - Legal
Permanent, Full-Time, Manchester
Up to £35,000
This company is a specialist legal firm, which has expanded across the UK. With around 100 employees across offices in London, Liverpool, Birmingham, and Manchester, our client is seeking a highly organised and proactive Executive Personal Assistant to join their Legal, Risk and Compliance function in Manchester. The role will be responsible for providing high-quality PA support to members of the Senior Management Team and administrative support across the Legal, Risk and Compliance function of the business.
Responsibilities Included:
- Full diary management for members of the Senior Management Team
- Act as a central point of contact for the Senior Management Team
- Organise travel arrangements
- Prepare expense reports
- Maintain filing systems
- Organise corporate events, including the annual staff conference, various committee meetings and other important events
- Produce documents, reports, and presentations using MS Office including Word, Excel and PowerPoint
- Collate and maintain relevant data and documentation to support annual and ad hoc regulatory and statutory reporting requirements
- Collate and maintain relevant data and documentation to support annual and ad hoc audit requirements
- Organise and maintain ongoing training records to ensure the firm and all qualified staff meet annual requirements
- Organise and maintain a filing system for commercial contracts and agreements
- Assist with the creation of a compliance resource library for staff to reference, including the production of a quarterly newsletter
- Assist with the roll out and documentation of new and updated policies and procedures
- Produce regular reports and presentations on Compliance metrics
- Assist with ad hoc projects where required
Skills and Attributes:
- Experience in a similar Personal Assistant / Legal Secretarial / Executive Assistant / Administrative Assistant role within a regulated environment
- Highly organised with excellent planning skills and the ability to manage multiple deadlines in a fast-paced environment
- Inquisitive yet discreet
- Excellent communication and teamwork skills
- Attention to detail and a commitment to data quality
- Strong problem-solving and troubleshooting skills
- Self-motivated with the ability to work independently
- Continuous improvement mindset with a willingness to embrace change
- Strong IT literacy across all Microsoft Office applications, including Word, Excel and PowerPoint, to product high-quality documents such as reports, presentations and newsletters
Benefits:
- Annual discretionary bonus scheme
- Company contributory pension scheme
- Hybrid working
- Life assurance
- Cash-back health-care scheme
- Enhance family-friendly policies
- Employee Assistance Programme
- Subsidised gym membership
- Cycle to Work scheme
- Staff referral scheme
If you are a highly organised and proactive individual with experience in a similar PA / Legal Secretarial role & looking to take your next career progressional step within a regulated environment, then we would love to hear from you. To apply, please submit your CV today.