Job Description
Are you a passionate and eager Executive Assistant looking for a new role?
We have a fantastic opportunity for an enthusiastic Executive Assistant with your experience to apply your existing knowledge and develop your career. This is a fast-paced role requiring a positive, confident, and proactive approach so you will be able to work productively in a pressurised environment.
You will be supporting a team within Green Investment Group.
Your responsibilities will include, but not be limited to:
- extensive calendar management, including booking meetings, managing conflicts, and booking rooms/catering etc
- booking and confirming extremely complex travel arrangements including producing comprehensive travel itineraries, flights, hotels, cars, trains, and visas
- processing purchase orders and invoices on Coupa
- processing monthly Amex / expense claims in Concur ensuring deadlines are adhered to
- producing and coordinating documents for client meetings including printing, binding, scanning
- general administration and support such as organising events for the team/ external clients
- providing support for other Executive Assistants as required.
To be successful in this role you will have a minimum of 3 years' work experience supporting senior directors and a team within a fast-paced office environment. You will have strong Outlook experience and be able to manage several calendars, working across different time zones; coupled with:
- a good working knowledge of MS Word, MS Excel, MS PowerPoint and strong MS Outlook experience
- excellent attention to detail and organisational skills
- ability to balance conflicting priorities and make decisions accordingly
- proactive and enthusiastic attitude, with the ability to anticipate needs of team members and act as necessary
- good judgement and discretion on confidential matters
- working as part of a team.
If you are ready to take on a new role in a busy team, we look forward to hearing from you.
About the Green Investment Group
Green Investment Group (GIG) is a specialist green investor within Macquarie Asset Management, and a global leader in the development of companies, assets and technologies that aim to accelerate the global transition to net zero. Initially launched by the UK Government in 2012 as the Green Investment Bank, it was the first institution of its type in the world. Acquired by Macquarie in 2017, GIG has grown to become one of the world's largest green investors with a development pipeline of more than 30 GW in over 25 markets, spanning established renewables and emerging green technologies.
If the following job requirements and experience match your skills, please ensure you apply promptly.
Macquarie Asset Management is a global asset manager that aims to deliver positive impact for everyone. Trusted by institutions, pension funds, governments, and individuals to manage more than $A735.5 billion/EUR459.0/GBP394.6/USD531.7 in assets globally. Macquarie Asset Management is part of Macquarie Group, a diversified financial group providing clients with asset management, finance, banking, advisory and risk and capital solutions across debt, equity, and commodities.
All figures as at 31 March 2022.
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Our commitment to Diversity, Equity and Inclusion
The diversity of our people is one of our greatest strengths. An inclusive and equitable workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of 'empowering people to innovate and invest for a better future', we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.
As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.
Joining Macquarie means you'll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.