Finance Assistant Job In London

Woods Bagot is a People Architecture company placing human experience at the centre of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space.

Responsibilities

• Sub consultants – ensure all supplier and sub-consultant invoices are approved, coded and posted to the correct project, phase and GL in BST.
• Set up and maintain supplier and sub-consultant accounts.
• Liaise with vendors regarding any invoicing and statement queries and payments.
• Compile weekly BACS runs or when required.
• Post supplier payments into BST.
• Manage the Credit Card monthly reconciliations and posting journals, summarising VAT.
• Collate Credit Card information and liaise with card holders when completing reconciliations.
• Employee Expense Claims – check all staff expense claim entries in BST, ensuring entries are correctly coded and receipts have been provided.
• Train new employees in the expense process and ensure protocol is followed.
• Collate project expense receipts for billing to the client.
• Administer and chase timesheets.
• Ensure project records are kept up to date in BST.
• Monitor payments for CPD invoices.
• Ensure all Finance documents are saved on the drive, including Sales invoices.
• Input annual leave into BST.
• Maintain staff gift register.
• Maintain client entertainment register.
• Ensure annual RIBA and ABR registration register is maintained.
• Ad-hoc reporting and tasks as required by the RFM.

Key Skills

• Highly proficient in Microsoft Office Suite (Outlook, Excel, Word) is required.
• Strong organisational and time management skills with the ability to prioritise and meet deadlines.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to work well in a small team.
• Outstanding attention to detail.

Benefits we offer

In addition to working for a world-class design Studio, you will enjoy benefits such as:

• A balance between Studio and home working
• Access to global resources to enhance your learning and development
• Private healthcare and dental cover
• Annual discretionary bonus
• Company pension scheme

How to apply

Please send your resume via this LinkedIn job post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

Mandatory Requirement: It is an essential requirement that applicants must have the legal right to work in the UK when applying for this position.

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity and gender expression.

At Woods Bagot, we are committed to creating an environment where the difference is celebrated, valued, and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation of creativity and innovative design - it is only by working together that we can realise the potential of our people, clients, and communities around us. Through our inclusive leadership and our truly global studio network of architects and designers, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.

All personal data collected by the Company will be kept confidential and only be used for recruitment purposes.