Job Description
Description This an exciting opportunity to join a highly regarded team and be responsible for providing a mix of end to end general administration support, wider coordination of Graduate Recruitment events and processes, and creative marketing support to the Graduate Recruitment team. This role plays a pivotal part in the entire recruitment process and you will be passionate about recruitment and eager to learn as well as committed, driven and proactive, with strong administrative and organisational skills The FirmReed Smith LLP is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mind-set, we deliver smarter, more creative legal services that drive better outcomes for our clients. With more than 1,800 lawyers in 33 offices throughout Europe, the Middle East, Asia and the United States. London is our largest EME office with approximately 700 people, including over 300 fee earners across the full range of commercial practice areas.Operating as one global partnership, we represent leading international businesses from FTSE 100 corporations to mid-market and emerging enterprises; advising clients on cross border transactions, international commercial disputes and regulation. We specialise in industries including financial services, life sciences, health care, energy and natural resources, entertainment and media, shipping and real estate.We all share a common culture, with core values supporting the firm's commitment to add value, achieve excellence, and promote professional development. We place a huge significance on listening to our people and incorporating their ideas wherever possible.Reed Smith Global Solutions in Leeds is the firm's client services business. The legal offering includes a Records & e-Discovery practice, as well as associates and paralegals in key practice and industry groups. The business services teams include client value, practice innovation, marketing, HR, IT, and finance roles. We have an open plan layout in the Leeds office, and an intra-department structure to allow individuals with different skillsets and experiences to work alongside each other to find new approaches to problem solving. It will ensure we can improve our services and increase efficiencies as well as redesign our processes.Responsibilities Graduate Recruitment administration; offer paperwork (Queen Mary Interns, Summer Vacation scheme, Training Contract), Trainee onboarding, and other ad-hoc tasks as required. Support the trainee qualification process. Maintain the Graduate Candidate Management System (Apply4Law); data input, candidate communication, etc. Creating and maintaining key performance and diversity metrics. Regular reporting on the entire Graduate Recruitment life cycle from candidate attraction to offer to retention, and present this in a visual format (as required). Maintaining up to date filing systems which comply with data protection legislation Coordinate assessment centre logistics; including diarising internally and with the candidates, room bookings and catering requirements, preparing candidate and assessor materials, creating the wash-up presentation, etc. Assist Graduate Recruitment with event administration e.g. open days, room bookings, catering, set-up and stationary, coordinating materials (PowerPoint slides, merchandise goodie bags, name badges, etc.) Assisting with the planning and execution of Milkround activities and Law fairs. Primarily responsible for creating and overseeing social media activity. Support with the brand ambassador recruitment process and sponsorship of university societies. Be a point of contact for student enquiries and maintenance of the Graduate Recruitment mailbox. Manage Insight scheme applications and onboarding. Coordinate Insight scheme supervisors, seating locations, Graduate Recruitment induction sessions. Process expenses on behalf of the Graduate Recruitment team e.g. travel expenses, graduate invoices. Regular meetings with the London Recruitment team, both one to one and full team meetings. Key Skills, Attributes and Experience Excellent organisational skills, administrative skills and the ability to work to tight deadlines. Excellent level of proficiency in Outlook, Word, PowerPoint and Excel. Excellent communication, interpersonal and customer-service skills and ability to work effectively with all organisational levels. Ability to maintain a proactive customer-service focus and attitude at all times. Able to work on multiple projects/priorities in a deadline-driven environment, remain calm in pressurised situations and adapt quickly to change. Acts as an ambassador for the Firm. Enthusiastic, can-do attitude. Capable of working individually and as part of a team. CompetenciesAt Reed Smith, we welcome direct applications either in response to one of our advertised vacancies or on a speculative basis. Please click on the "Apply Now" button to submit your details and we will be in touch. No search firms/agencies please. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, colour, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all. We are committed to making all stages of our recruitment process accessible to candidates with disabilities or long-term health conditions. If you have a disability or a long-term health condition and require adjustments to be made for you within the recruitment process, please contact a member of the Recruitment team. For more information on our approach to diversity and inclusion please visit our website. This employer is a corporate member of myGwork - LGBTQ+ professionals, the business community for LGBTQ+ professionals, students, inclusive employers & anyone who believes in workplace equality.