Job Description
About Us: - FTC
Our Vison is to be admired for our craft, experience, and sustainability. Desired by our customers and loved by our people.
Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying.
Today Moss is more than a menswear brand, we are ‘Styling individuals for moments that matter’. We’re not just for men on their big day – we’re for everyone, all the time. Whether they need to hire a one-off outfit, elevate their daily wardrobe, or create a custom piece, we’re by their side with over 170 years of tailoring know-how and considered clothing made for life as we all live it now.
Our shared values encourage us to Trust our colleagues to think Creatively and plan for the sustained growth and development of Moss. For us this is about working Collaboratively and using Agility to achieve success, whilst leaving a positive impact. Embracing our core values and behavioural competencies strengthens relationships with our customers and colleagues.
Purpose of the Role:
As an HR Administrative Assistant, you will play a critical role in managing the administrative aspects of the employee lifecycle at Moss. Your primary focus will be on facilitating the smooth onboarding and offboarding of employees, maintaining and updating employee records in the HRMS, and ensuring all necessary employment paperwork is handled efficiently, including contracts and right to work checks. You will serve as a vital point of contact for HR-related inquiries, offering support to both employees and external stakeholders with a customer-focused approach. Additionally, your responsibilities will include handling confidential payroll changes, coordinating with the payroll team, and supporting the Senior HR Administrator with ad-hoc reporting and administrative tasks.
Key Responsibilities:
- Serving as a point of contact for HR-related inquiries from employees, managers, and external stakeholders. This requires a customer-focused approach, strong communication skills, and the ability to handle confidential information with discretion.
- Responsibility for updating the HRMS, to ensure colleague profiles are maintained and accurately updated.
- Responsibility for the New Starter Administrative process, including Right to Work checking and issuing of all paperwork (inc Contracts) and uploading information to the HRMS.
- Responsibility for managing off-boarding and all leaver processes including paperwork, exit interview management and liaising with Payroll.
- Produce all contracts change paperwork and update the HRMS.
- Ad-hoc reporting and administrative support for the Senior HR Administrator.
- Prepare and submit payroll changes to the in-house payroll team each month and lead the pre-payroll commit People Team meeting.
- Liaising with the L & D and People Team to ensure that they have key dates for managing Induction processes.
- Liaising with the IT Team for HO New Starters to ensure new technology packs are ordered.
- Responsibility for tracking Probation Management for Head Office colleagues and liaising with Line Managers to ensure paperwork is completed.
- Advise Head Office Line Managers on processes for absence and holiday management.
- Manage all family friendly leave paperwork, flexible working paperwork and any other ad hoc requests.
- Responsibility for managing and tracking Company incentives and ensuring appropriate information is relayed to Payroll.
- Supporting with administration for the Company Benefits programme, where required.
- Providing administrative support for HR projects and initiatives, such as talent management, employee engagement, and diversity and inclusion programs. This may involve tasks such as data entry, scheduling meetings, preparing presentations, and distributing materials.
- Assisting with the maintenance of organisational charts, including updating employee information, job titles, and reporting lines as needed. This requires attention to detail and the ability to work with confidential information.
What You'll Need to Succeed:
Technical:
- Proficient in Microsoft Office Suite, particularly in Excel and PowerPoint.
- Experience in HR or a related junior position.
About You:
- Detail-oriented, capable of handling intricate tasks efficiently.
- Excellent communication skills, both verbally and in writing.
- Consistently embodies Moss's core values and behavioural competencies in daily responsibilities and interactions.
REWARDS & BENEFITS:
- Employee Discount: 70% discount across all our stores.
- Season Ticket Loan: Financial support for commuting.
- Cycle to Work Scheme: Encouraging eco-friendly travel.
- Discounted Gym Membership with PureGym: Promoting physical health and fitness.
- Life Insurance: Providing peace of mind for colleagues.
- Ongoing Development: Tailored to suit your career ambitions from day one.
- Access to Moss Learning: An online learning platform for skill enhancement.
- Employee Hub: Easy access on the go to colleague benefits, recognition, wellbeing, and company updates.
- New Baby Gift: Celebrating important personal milestones of colleagues.
Additional information: Our Hybrid Work Policy requires a minimum of 2 days in the office and 2 working from home.
If you want to know more about MOSS, our people and our culture, search #LifeatMoss or TailorYourCareer on LinkedIn