Job Description
Who we are Every day, somewhere in the world, important decisions are made. Whether it is a private equity company deciding to invest millions into a business or a large corporation implementing a new strategic direction, these decisions impact employees, customers, and other stakeholders. Consulting and private equity firms approach proSapient when they need to discover knowledge to help them make great decisions and succeed in their goals. It is our mission to support them in their discovery of knowledge. We help our clients find industry experts who can provide their knowledge via interview or survey: we curate this knowledge in a market-leading software platform; and we help clients surface knowledge they already have through expansive knowledge management. The role As we continue to grow, we're now on the lookout for a talented People and Payroll Coordinator to join the wonderful People Team here in London. This is the perfect opportunity for a proactive, organised individual who has experience delivering the smooth running of the payroll processes and is looking to expand their HR experience. You will play a vital role in a team that is driven, hard-working and dedicated to making our own employee experience as fulfilling as can be. Acting as the first point of contact on our People Team and Payroll Inboxes for all Europe employees and with exposure to North America employees too. This means you will be the go-to person for all general HR and payroll queries, escalating when necessary. Ensuring our new joiners in Lisbon and London are set up for success and live the best pre-employment experience possible from the outset. This person will be responsible for producing contracts of employment, new starter forms, running right to work checks, background checks. This is a fantastic opportunity for you to get to know and build relationships with our employees from the start of their journey with us. Acting as the point of contact throughout our new joiners’ induction. You’ll working closely with our Project Excellence team to organise, develop and execute our onboarding programme across the whole business. Acting as our payroll whizz! You will collate and provide relevant employee information, , ensuring starters / leavers / variations / maternity / paternity are recorded on our HRIS system and feed into our monthly payroll instructions, working with our external payroll providers and experienced Finance Team to ensure each pay run is accurate. Be responsible for queries surrounding our benefits and pension/401k schemes globally alongside administering any changes, communicating information on the policies, creating self-service resources and upkeeping the data. Managing the employee lifecycle processes for all Europe employees, including probationary periods, creating documentation that outlines our best practice. Drive improvements across all our people processes with innovation, operational excellence and outstanding employee experience at the forefront. Supporting our team by being our ‘go-to’ person for our data & reports from our HRIS (Rippling) by developing our data capacities and always ensuring our HRIS (Rippling) is up to date. Providing generalist administrative support for our team where necessary. Getting first-hand experience and exposure to all things HR by getting yourself involved in any projects that you are interested in. RequirementsPrevious experience in payroll administration. Strong interpersonal and communications skills. Ability to work in a fast-paced environment with a keen sense of urgency. A well-organised individual with impeccable accuracy and a close attention to detail. The ability to spot inconsistencies in data and address these with the relevant systems and/or with the relevant people Ability to deal with confidential information in a professional manner. Competency in Microsoft Excel A driven, growth mindset, always proactively seeking opportunities improvement and for personal growth and development. BenefitsOpportunities for growth and development with mentorship from a talented team. Tenure Gifts: rewards for each year of employment including a 4-week paid sabbatical after 5 years of employment. Enhanced Maternity & Paternity pay. Employee Assistance Programme: access to a health and wellbeing service that offers personalised advice and support from specialist teams, such as mental health, financial support and legal experts. You will also have access to GPs 24/7 online or by phone. Annual Leave: 25 days PA + bank holidays.Hybrid Working: three days in the office. Social connectivity: catered lunches and paid social activities where we all get together as a team. We are committed to building an inclusive workplace – did you know that marginalised groups are less likely to apply to jobs unless they meet every requirement listed? If you are interested in the above role, but don’t necessarily tick every box, we encourage you to apply anyway – this role could still be a great match! At proSapient, we are an equal opportunity employer. As such, we offer equal employment opportunities without regard to race, colour, religion, sex (including pregnancy and gender identity), national origin, age, disability, genetic information, veteran status and other protected class characteristics. All employment is decided based on qualifications, merit, and business need. Due to the regulated nature of our clients, all successfully offered candidates are subjected to thorough screening & pre-employment checks, including an enhanced background check, which can affect the outcome of any offer of employment.