Job Description
POSITION: Installations Project Administrator
LOCATION: Hebden Bridge, in office Mon-Thu 8am-5pm, Fri 8am-4pm
SALARY: £26-27,000 (depending on experience)
OVERALL PURPOSE:
Our client is the leading garage equipment company in the UK and they are looking to recruit the role of Installations Project Administrator within installation department. The role will be to work closely with other members of the Installation Team, HSEQ Team, sales team and Contractors to ensure all aspects of project administration are completed to a high standard to help projects run smoothly from inception to successful completion
LOCATION : Office based with a hybrid option after completion of probation and when fully trained
HOLIDAYS : 25 days, plus Bank Holidays
DESCRIPTION OF DUTIES:
- Working closely with Project / Senior Managers in the preparation of project file documentation, H&S information, and site operations in accordance with CDM
- Approval and acceptance of RAMs, H&S documentation from contractors
- Creating and managing each site’s Risk register
- Updating WIP (work in progress) and POW (program of works) on a daily basis
- Assist with the creating and compiling of reports when required
- Answering email and phone queries regarding installation projects
- Supporting with procurement and hire of equipment where required
- Communicating with the Project Manager to ensure the timely completion of all project works
- Facilitating site deliveries to minimize operational disruption within the customer’s premises
- Ensuring all project documents are completed, up to date stored and communicated
- Ensuring all internal engineers and subcontractors have the relevant training, qualifications, Health and Safety documentation, insurances and have current CSCS cards
- Preparation and close out of project documents following the successful completion of a project
- Booking jobs with different sites where required
- Other administrative ad hoc duties
ESSENTIAL SKILLS
- A good all-rounder who can support with time sensitive administrative tasks and who can work well within a busy team
- A team player with a ‘can do' attitude who is outgoing, polite, personable, respectful
- Self-motivation and ability to work both independently and as part of a team
- Positive approach to adaptations of client and project requirement
- Ability to work on multiple projects simultaneously with a flexible approach to work
- Strong client and customer focus, with diplomacy skills and an approachable personality that invokes trust and respect from clients, project teams and others involved throughout a project
- Excellent written and spoken communicator
- Negotiating skills were required to effectively communicate the need to implement and maintain safety standards that may compromise speed or efficiency
- Full computer literacy, particularly with MS Office, Excel, PowerPoint, Teams
- A full driving license
DESIRABLE CRITERIA:
- Health and safety knowledge
- Awareness of CDM
- recognition and reward opportunities
- Employee assistance plan
- 25 days holiday plus statutory that increases with service
- Career progression opportunities
- Free on-site parking
- Good geographical knowledge
- Environmental awareness
- A desire to learn, develop and progress
BENEFITS:
- Medical cash plan that includes up to 4 children
- Enhanced sick pay that increases with service
- Death in service increasing with service
- Health & wellbeing programme
- Pension scheme
- Long service awards
- Monthly recognition and reward opportunities
- Employee assistance plan
- 25 days holiday plus statutory that increases with service
- Career progression opportunities
- Free on-site parking