Job Description
About Us:
Performance Energy Limited is a leading Oil & Gas technical recruitment agency dedicated to delivering excellence to our customers. We pride ourselves on our commitment to innovation, integrity, and exceptional customer service.
As we continue to grow, we are seeking a skilled and detail-oriented Accounts Executive to oversee the end to end elements of the accountancy lifecycle and FC in partnership with our external chartered accounting firm.
At this point in time the majority of our accounts work is outsourced to an external Chartered Accounting firm, and this will remain the case for the next 12-18 months. Â With the business constantly expanding in to new countries (49) and the business growing on average 500% YOY in revenue, we are looking to employ and internal Accountant / Financial controller.Â
We are open to both in office & remote working. However, in office is highly preferred. (Chandlers Ford SO32 2SJ).
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As a business we trade in over 49 countries, with four of the five top Service compannies along with the two top Supermajor Oil companies along with a host of IOCs. Therefore the ideal candidate would be self-sufficient, dynamic in mind set, with a background in general accounting & financial control.
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The role will be to support the external accounting firm with key parts of the accounting process.
Mainly focused around
- Internal point of contact / escalation
- Debt collection / chasing
- ADHOC project support
- Transaction investigations/escalations (not book keeping)
The role is possible to fulfil part-time (2-3 days per week) or on a full-time basis. We are open to fixed term contract hires, full time hires or temp2perm options.
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Roles and responsibilities of the external accounting firm.
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|
Task |
Time Period |
|
Bookkeeping |
Weekly |
|
Reconciliations (Invoices, cards & bank balances) |
Weekly |
|
VAT Calculations & Submissions |
Quarterly |
|
Financial Accounts |
Yearly |
|
Management Reporting |
Monthly |
|
WHT Reclaims |
Yearly |
|
PAYE Calculations + HMRC |
Monthly |
|
Financial Advice & Reviews |
Quarterly |
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Semi-Automated processes
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|
Task |
Location |
Time Period |
|
Timesheet collection > Approvals > Invoice Drafting |
Internal Portal |
Monthly |
|
Vendor PO Requests |
Internal Portal |
Weekly |
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Role of the Part time Accountant (Internal). - For full time additional tasks will be provided
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|
Task |
Expected time |
Time Period |
|
Accounts Dedicated Mailbox management (15-20 mails per day) |
30-45 min |
Daily |
|
VAT - Support any queries raised by external accountant |
45 min |
Quarterly |
|
WHT Reclaims - Support external accounting firm with details needed in order to process |
2 hours |
Quarterly |
|
PAYE Calculations - Respond to any internal queries raised & work with external to resolve |
ADHOC |
Monthly |
|
Invoicing - Cross check invoice draft produced from portal against Xero & client portals then approve for submission |
2 Hours |
Monthly |
|
External Contractor - Pay queries respond |
30 Minutes |
Monthly |
|
Bank Payment drafting - Load draft payments into the system for CEO approval |
1 Hour |
Bi-Monthly |
|
Debt collection - Send SOA to clients + Internal report to BDM & CEO |
1 Hour |
Bi-Monthly |
|
Debt collection - Call clients (procurement to follow up on unresponsive SOA submissions) - Sim card with international calling time provided |
4 Hours |
Bi-Monthly |
|
Support CEO on Adhoc assignments |
2-3 Hours |
ADHOC |
|
Refresh bank feeds in Xero when required |
15 min |
ADHOC |
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