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Job Description
Job description
The role is within our busy operations team of 5 people and involves supporting the firm's 50+ lawyers (and non-lawyers) with all aspects of administration of their files aswell as the day-to-day operations of a busy law firm.
The ideal candidate will have a high attention to detail, eagerness to learn, self-motivated and awareness of client confidentiality and sensitive information.
Qualifications and Experience
Essential:
- Previous administrative experience
Desirable:
- Experience in a legal firm; a legal degree is not required
- Experience using Case Management systems (e.g.: DPS OneOffice)
Knowledge, Skills and Abilities
- Proficiency in Microsoft Office (Word, Excel, and Outlook); experience with Exceland Adobe Acrobat Pro is a plus
- Meticulous attention to detail in tasks, writing, and numeric figures
- Excellent communication skills both written and verbal
- Ability to multi-task and organise own work
- Ability to prioritise and coordinate work
- Ability to maintain confidential information
- Ability to maintain, follow up and complete outstanding tasks
Key Responsibilities include:
Financial
- Day-to-day payment management, incoming and outgoing
- Liaising with bookkeepers to maintain consistent accounting records
- Paying consultants and suppliers on a regular basis
- Liaising with fee earners for quarterly file management and closure
Administrative
- Daily document management including post, faxes, photocopying, printing,scanning, binding, and shredding
- Internal phone reception
- Monitoring incoming queries and routing to appropriate recipient
- Maintenance of office area, equipment, and supplies
- Managing Outlook calendars
- Handle written and electronic correspondence
- Schedule meetings, reserve rooms, coordinate video or audio equipment, andorder food
- Ad hoc internet research as required
- Document creation and editing (including using digital signature software)
- Perform any other duties as necessary and as assigned, for efficient functioningof the Department, Office, and Firm
Client opening
- Liaising with fee earners regarding client onboarding procedures andcompliance
- Creating, reviewing, and communicating reports required for Client DueDiligence
Office Hours
5 days per week (Mon-Fri)
9am-5pm
Permanent, Office Based
Salary
£26,500.00 - £28,500.00 per annum
Industry
Law Practice
Employment Type
Full-time