Job Description
Job description
The role is within our busy operations team of 5 people and involves supporting the firm's 50+ lawyers (and non-lawyers) with all aspects of administration of their files aswell as the day-to-day operations of a busy law firm.
The ideal candidate will have a high attention to detail, eagerness to learn, self-motivated and awareness of client confidentiality and sensitive information.
If you are considering sending an application, make sure to hit the apply button below after reading through the entire description.
Qualifications and Experience
Essential:
- Previous administrative experience
Desirable:
- Experience in a legal firm; a legal degree is not required
- Experience using Case Management systems (e.g.: DPS OneOffice)
Knowledge, Skills and Abilities
- Proficiency in Microsoft Office (Word, Excel, and Outlook); experience with Exceland Adobe Acrobat Pro is a plus
- Meticulous attention to detail in tasks, writing, and numeric figures
- Excellent communication skills both written and verbal
- Ability to multi-task and organise own work
- Ability to prioritise and coordinate work
- Ability to maintain confidential information
- Ability to maintain, follow up and complete outstanding tasks
Key Responsibilities include:
Financial
- Day-to-day payment management, incoming and outgoing
- Liaising with bookkeepers to maintain consistent accounting records
- Paying consultants and suppliers on a regular basis
- Liaising with fee earners for quarterly file management and closure
Administrative
- Daily document management including post, faxes, photocopying, printing,scanning, binding, and shredding
- Internal phone reception
- Monitoring incoming queries and routing to appropriate recipient
- Maintenance of office area, equipment, and supplies
- Managing Outlook calendars
- Handle written and electronic correspondence
- Schedule meetings, reserve rooms, coordinate video or audio equipment, andorder food
- Ad hoc internet research as required
- Document creation and editing (including using digital signature software)
- Perform any other duties as necessary and as assigned, for efficient functioningof the Department, Office, and Firm
Client opening
- Liaising with fee earners regarding client onboarding procedures andcompliance
- Creating, reviewing, and communicating reports required for Client DueDiligence
Office Hours
5 days per week (Mon-Fri)
9am-5pm
Permanent, Office Based
Salary
£26,500.00 - £28,500.00 per annum
Industry
Law Practice
Employment Type
Full-time