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Job Description

Roc Search is looking to onboard an Office Administrator for our Central Reading HQ.

Position Overview:

· To provide Sales Support duties to enable the successful delivery of recruitment services to Clients & Candidates

· To create a positive work environment through effective Office & Facilities Management

· To provide Sales Support and administration services to the business

Responsibilities:

Sales Support Duties:

· Work in partnership with the Sales Support Team Lead to provide efficient after placement support.

Creation & issuing of Candidate & Client Contracts
Onboarding Candidates - capturing of all documentation required for assignments
Queries Management - dealing with queries & issues raised via customers, (candidates & clients) and internal stakeholders

HR Administration Duties

Maintenance of PeopleHR system to effectively manage the administration for new starters absence, holiday, sickness, leavers etc
Support with the administration and preparation of paperwork required to generate offer letters and contracts for Sales Employee
Support with the generation of HR reports as required in relation to absence, holiday, churn, retention etc

Office Management

Ensure the Reading office is kept and maintained to a high standard
Liaise with the cleaning company & suppliers to ensure the office is maintained to the required standards on an ongoing basis
Ensure all break out areas including the kitchen are kept clean & tidy on a day to day basis
Work in partnership with the Sales Support Team Lead to ensure Company incentives, events etc are visible via promotion/marketing material within the office
Organise company events within offices or externally as required e.g. Annual Sales meeting, lunch club etc
Photocopier management including the replenishment of paper & toner as required
Ordering of all office supplies including stationery, groceries etc
Meeting room management including ensuring all equipment is in good repair & the meeting rooms are kept clean & tidy
Greet visitors, front of house as required
Liaise with external suppliers to arrange for necessary repairs required within the office, to equipment etc

General Administration

Incoming post management
Record management & archiving
Supporting other departments with administrative tasks as required e.g. New Starter Packs, Marketing content etc

Skills

Concise verbal and written communication skills
Proactive and positive attitude
Excellent organizational skills with experience of managing multiple tasks
Excellent computer and numeracy skills
Take ownership and follow’s up on matters, making well-considered and timely decisions

Perks we offer

Office Administrator Job In Reading