Job Description
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Purchase Ledger Clerk, Based in Ipswich. Salary £26,000You
PA/Administrator - leading City consultants. Date: 20 Aug 2020
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Sector: PA / SECRETARIAL
Type: Contract
Location: London
Salary: £24000 - 28000 per annum
Email: brian@taylorjamesresourcing.com
Ref: BT88
PA/Administrator - maternity cover to £28,000
This leading consultants, accountants and business advisors has an exceptionally friendly and team oriented atmosphere and is continuing to grow. They are now looking for an experienced PA Administrator for one of their friendliest divisions to cover a maternity leave.
This will be an exceptionally varied role working with a diverse and interesting range of clients. This would be an ideal opportunity for a candidate with PA or secretarial experience within a smaller organisation or outside of the City to really develop their career.
Duties will include :-
Ensure that all work undertaken is produced within agreed timescales.
Take a proactive approach in the management of Partner and Director level work, working with them in order to ensure they are supported at all times.
Produce accounts and management reports, which include financial statements, in a timely manner, within agreed timescales, escalating to the Administration Manager where necessary.
Proactively manage Partner and Director diaries and whereabouts.
Support all members of the team and provide admin assistance as necessary.
Ensure the telephone system is appropriately covered at all times, escalating to the Administration Manager where necessary.
Deal with any ad hoc reporting, as required.
Assist with administration projects, as required by the Administration Manager.
Assist the Administration Manager in the timely production of any marketing related material.
Liaise with the Administration Manager to ensure that amendments are made to the staff and client databases.
Assist the Administration Manager in the management of tenders for new work and ensure progress is updated regularly.
Ensure client files are kept up-to-date and filing is done on a regular basis and files are archived.
Assist the Administration Manager to ensure staff reports are completed and reviewed and then signed by the appropriate Partner and Manager.
Assist in the creation of interim bills on a weekly basis, escalating to the Administration Manager where necessary.
Work with the Administration Manager to ensure team members’ diaries are kept up to date at all times.
Ensure stationery supplies are appropriately stocked at all times.
Produce documents from audio or handwritten notes in the style and layout required by the author or as required to meet the firm’s standards.
Suggest how the layout and/or appearance of documents might be improved in cases in which the authors either seek or are willing to accept such suggestions.