Job Description
About Trinity
Trinity is a 10-year joint venture between global knowledge enterprise Enzen and
Sapphire Utility Solutions. The partnership's mission is to enable Cadent, the
UK's largest gas distribution network, to deliver a safer, more resilient and
more sustainable gas system to communities in the West Midlands for generations
to come.
Through a best-in-class operating model, digital transformation and innovative solutions
in process efficiency, Trinity will replace more than 300 kilometres of assets every year for the next decade, enhancing Cadent’s mains and service network infrastructure and achieving long-term value for consumers.
Enzen is a global knowledge enterprise that focuses on gaining, refining and sharing expertise in the energy and utility sector. It provides strategic advisory and delivery of outcome-driven solutions to leading businesses, governments, non-governmental and not-for-profit organisations.
Role Summary
To ensure success as a personal assistant, you should exhibit excellent organisational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customised administrative support whilst maintaining confidentiality.
Your Responsibilities and Accountabilities:
- Establishing and maintain a governance framework for Trinity across all functions.
- Act as the point of contact between the manager and internal/external clients
- Screen and direct phone calls and distribute correspondence.
- Manage diary and schedule meetings and appointments.
- Booking of meetings rooms/venues and events as required
- Running and managing Joint Venture Board meetings on monthly basis
- Running and managing Senior Leadership Team meetings ensuring there is an agenda, minutes are taken and actions follow as required
- Weekly Senior Leadership Team meetings ensuring there is an agenda, minutes are taken and actions follow as required
- Supporting the SLT with creating documents, reports and briefing material for client and stakeholder meetings
- Organising and maintaining diary for Head of Contract.
- Email Management for Head of Contract
- Liaising with clients, stakeholders, suppliers and employees
- Meeting and greeting visitors at all levels of seniority
- Raise purchase orders with procurement
- Support the Senior Management Team in various administrative tasks
- Ad hoc projects as and when required
Essential
- 1-2 years of experience as a personal assistant or administrative role.
- Competent in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint
- Ability to manage internal and external correspondence
- Excellent written and verbal communication skills
- Exceptional interpersonal skills
- Maintain confidentiality
- Initiative to work independently and in a team environment
- Excellent organisational and multitasking abilities
- Attention to detail and accuracy
- Proactive with expectations related to the role with motivation to plan ahead and not await instructions
- experience of minute meetings