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Job Description
Job Title: Personal Assistant
Find out more about this role by reading the information below, then apply to be considered.
Type of Business: Public Sector
Location: Brighton and Worthing (1-2 days homeworking after training)
Hourly Rate: £11.76 - £17.69
Start Date: ASAP
Length of Contract: 6 Months
Hours: 37.5
GI Group are now seeking to appoint Personal Assistant to our public sector, healthcare client based in Brighton and Worthing. The Personal Assistant will support comprehensive secretarial support to four Deputy Chief Medical Officers as well as offering support one day per week to the Chief Medical Officer.
Main Duties of the Personal Assistant:
- Manage the complexities of the DCMO diary, co-ordinating and prioritising appointments and ensuring that there is effective communication to all relevant parties including other colleagues in the wider Team. To make all the necessary arrangements including travel.
- Ensure all communication is dealt with in a timely, efficient manner and deadlines are met, taking action, where appropriate, in the absence of the DCMO.
- Provide, receive and analyse sensitive, complex and contentious information and make judgements based on the information.
- Deal with complex enquiries from a wide range of organisations and individuals in a professional and sensitive manner, ensuring confidentiality at all times. On occasions, this may involve handling a caller who is upset or aggressive.
- Manage all incoming and outgoing mail on behalf of the DCMO. To distribute mail for action, prepare draft responses, follow up action and make a record of any action taken.
- Regularly prepare agendas, distribute papers and minute meetings. Take responsibility for executive meetings as required, including the preparation of a forward agenda plan, following up matters arising and ensuring actions are completed in a timely manner.
Role Requirements:
- Proven experience in a similar role
- The ability to work without supervision and meet deadlines with competing priorities
- RSA typing or equivalent demonstrable experience of word-processing
- The ability to work with colleagues at all levels across the organisation
- Experience of using Microsoft Office products - particularly Word, Excel, PowerPoint and email
- Demonstrable experience of managing a complex and varied workload
Hiring Contact: Laura Vieira
Agency: GI Group
If you would like any further information about any vacancies before applying, please feel free to contact