Job Description
Employer Sheffield Teaching Hospitals NHS Foundation Trust Employer type NHS Site Cross Site Town Sheffield Salary £28,407 - £34,581 pa/pro rata for part time staff Salary period Yearly Closing 22/05/2024 23:59 Interview date 06/06/2024
Personal Assistant to the Chief Finance Officer
NHS AfC: Band 5
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
We’re looking for a proactive and motivated person to join our team, to deliver first class personal assistant support to our recently appointed Chief Finance Officer at Sheffield Teaching Hospitals NHS Foundation Trust.
You must be able to use your own initiative and judgement and enjoy working in a fast paced environment. The role requires you to have great communication skills and be experienced in using the Microsoft Office suite. You must be resilient and able to react calmly when dealing with multiple tasks that need to be delivered within tight timeframes.
In return you can expect to be made welcome as a key member of our team who will value your skills and contribution.
Main duties of the job
- Day-to-day, you’ll be responsible for supporting the Chief Finance Officer and their team.
- You will use your knowledge and independent judgement to deliver an efficient, confidential, and comprehensive personal assistant service.
- To provide the first point of contact for the Chief Finance Officer’s Officeexercising judgement as to the appropriate response, taking immediateaction if necessary. This will require you to deal with complex enquiries in aprofessional and sensitive manner, always ensuring confidentiality.
- Using judgement to manage the diary of the Chief Finance Officer and incollaboration with the Finance Admin Team, the diaries of the Deputy ChiefFinance Officers. Arranging meetings, coordinating, and prioritisingappointments, resolving areas of conflict and ensuring there is effectivecommunication to all relevant parties.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
This role will sit within the Chief Executive’s Office team. This provides an excellent opportunity to develop your skills and experience as well as excellent opportunities for future progression.
This role will be based at the Clock Tower, Northern General Hospital with a requirement to travel between hospital sites. There will be scope for some homeworking in line with the needs of the service.
Further enquiries are welcome, please contact:
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Education and Qualifications
- Five GCSEs at Grade 4 or above including English Language and Mathematics
- NVQ Level 4 in Business Administration or equivalent experience
Skills and Knowledge
- Ability to demonstrate excellent written and verbal communication skills
- Ability to demonstrate excellent minute taking skills
- Ability to demonstrate comprehensive IT skills.
- Significant knowledge of Microsoft Office software including Outlook, Word, PowerPoint, Excel, and Forms
- Ability to demonstrate excellent planning and organisational skills
- Ability to plan and prioritise work to meet deadlines
- Ability to work independently, use initiative and apply judgement and discretion when appropriate
- Ability to operate as part of a team
- Ability to demonstrate a forensic attention to detail and ability to follow procedures and processes
- Knowledge of how the NHS operates
Experience
- Extensive and demonstrable experience of working as a personal assistant at director level or equivalent relevant experience in another administrative role
- Demonstrable experience of using Microsoft Outlook for diary and email management
- Demonstrable experience of servicing meetings including preparing agendas, papers, taking minutes, recording and following up actions
- Experience of working within a busy / pressurised office environment
- Demonstrable experience of assisting or leading on projects
- Experience of working within a complex and/or large organisation
- Experience of working within an NHS setting
- Experience in managing highly confidential and sensitive information
- Demonstrable experience of supervision or line management responsibilities
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.
If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
For more information about our organisation and the opportunities available, please visit ourwebsite and follow us onTwitter andFacebook .