Job Description
Personal Assistant/Secretary to the Managing Director
Leeds, United Kingdom | Posted on 28/08/2024
Personal Assistant/Secretary to the Managing Director
We are currently looking for an experienced personalassistant who will work on behalf of the Managing Director. This role willinvolve a plethora of different responsibilities, with a strong sense ofindependent, self-motivated working. You will work and communicate with a largevariety of staff; from Sales Executives to the Board of directors, prioritizingthe needs of the Managing Director.
About the business
Our business started over 60 years ago and has been in the same family eversince. From our very humble beginnings, we have grown to be in the top 50 cardealers in the country. Across our 21 businesses we have a stable workforce ofover 600 people, many of whom have been with us for years. We are always on thelookout for nice, genuine people who genuinely care about our customers andhave a can do attitude.
Our recruitment philosophy is that we recruit for attitudeand train for skills, which means that although we’re often looking forspecific technical skills, if you like working with customers and you areattracted by our Family Values of Fit, Fun, Family and Fearless, you’ll fit inwell here and we’d like to hear from you.
We’ll expect you to work hard but in return we’ll offer youan industry leading package, flexible working hours and a real opportunity toprogress: we prefer to promote from within and you will see this in everyone ofour sites. You must possess an outrageous ambition to want to be the best andyou won’t let anyone stop you.
Duties will includebut not be limited to:
- Provide full administrative support to Managing Director andassist in administrative duties for Board of Directors.
- Manage and prioritise appointments and meetings; diarisingfor the Managing Director.
- Overseeing and managing the ordering and distribution ofuniform, stationary and other relevant supplies.
- Attending reviews where necessary.
- Archive documents in line with D M Keith standards as wellas adhering to legal policies and procedures - maintaining an organised,structured database.
- Assisting in the organisation of company wide events, suchas the Christmas party.
- Plan, diarise and set up for any relevant meetings.
- Time keeping for the managing director to ensure smoothscheduling for the Managing Director and the board of directors.
- Overseeing and managing the ordering and distribution ofuniform, stationary and other relevant supplies.
Key skills and attributes
- Excellent written and verbal communication skills.
- Ability to multi task whilst maintaining high standards.
- Fast and accurate typist.
- Organised and efficient.
- Demonstrates a positive and proactive attitude and approachto working.
- Trustworthy.
- Confident- Expected to work closely with the ManagingDirector and other senior staff across all Groups.
- A competitive salary to be discussed upon application.
- 30 days annual leave, including 8 Bank Holidays, increasing with length ofservice.
- Preferential rates for servicing and repairs on your family and friend’s cars.
Working hours that are 5 days a week, 9:00- 5:30 with a 30minute break.
We are an equal opportunity employer. We are committed tocreating an inclusive environment for all employees and do not discriminate onthe basis of race, ethnicity, gender, age, national origin, religion,disability or other characteristics.