Job Description
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My name is Tim Dessaint, I'm a fashion and lifestyle content creator, and I'm looking for a new personal assistant/talent manager.
A little bit about me and my business: I’ve been creating content online for 7 years now and have grown my platforms (YouTube, TikTok & Instagram) to a combined following of over 4,200,000 people. Along with my team, currently consisting of two videographers/editors and a personal assistant (who you will be replacing), we work everyday on creating the highest quality fashion content possible, with the aim to educate and entertain people around the world on the topic of fashion; making it fun, and giving people the tools to explore their own style and dress with more intention.
I am looking for a new personal assistant/talent manager to join the team, who will act as first point of contact in the business and be responsible for assisting me and managing both my business and personal life.
This is a very hands-on, dynamic role in a fast-paced environment where you will get to be knee deep in the behind-the-scenes of the social media content creation business and growing with a bunch of people who are making waves in the fashion and content game. The workload will be intense, so you need to be switched on and ready to get your hands dirty!
The Role:
- The work split between business/personal will be roughly 75% business, 25% personal.
- You will be handling and responding to all correspondence including emails, calls and letters.
- You will act as first point of contact when dealing with clients and leading negotiation on important brand deals.
- You will manage my calendar, schedule appointments, set reminders for important meetings and tasks, and make restaurant bookings/hotel/travel arrangements when necessary.
- You will create daily briefings to keep me informed of all ongoing business deals and update me on business and personal affairs.
- You will assist on the behind-the-scenes of video production to ensure things are running smoothly. Your tasks in regard to this can vary widely: ironing/steaming clothes, keeping an eye on how clothes sit on my body to make sure they look good on camera, location scouting, product research, running errands, and more.
- You will be taking care of the backend of YouTube videos: writing video descriptions, finding product links, captions, tags, etc. Don’t worry if you’ve never done something like this before, I will be there to guide you in the beginning and you will quickly learn on the job.
- You will take notes during meetings (physical and virtual) and organize them into structured documents to have a written recap for every meeting.
- You will be attending brand events for networking purposes, building rapport with clients and ultimately forming long-term business relationships.
- You will be in charge of invoicing clients, maintaining and updating expense reports for tax purposes and maintaining filing systems (physical and virtual).
- You will be running a variety of errands, both personal and business. This can involve packaging up boxes for returns, taking them to the post office, taking the rubbish out, buying food/coffee/groceries, going to the dry cleaner, picking up clothes from the tailor... Be prepared for anything.
- You will help keep the workspace tidy: putting plates/cutlery in the dishwasher, vacuuming/mopping the floor when needed, folding clothes and tidying things up after shoots.
- You will be handling all of my bill payments, personal and business.
- You will sometimes assist with clothes shopping: keeping an eye out for when certain pieces come back in stock and helping me look for items when asked.
- You may sometimes be asked to assist in taking some social media content (mostly iPhone-shot photos/videos).
- As part of my team, you may occasionally appear in some of my content, so you need to be comfortable being on camera sometimes.
- On top of all of the above, you will also occasionally assist me with some tasks for two of my other businesses, which are not currently public knowledge so you will have the opportunity to learn more about them during your application process.
Logistics:
- Logistically, you would live in or around London and be able to work from wherever I am each day, which will be from my Canary Wharf flat the majority of the time. This is not your usual "corporate office" work environment, you will be working from a private home. We may also need to travel occasionally so you should be able to travel with me internationally at a moment's notice (all expenses paid), when the situation arises.
- Most of the work will be done from Monday to Friday, with an approx. workload of 40 hours (9 am to 6 pm), but you need to have your work phone on you at all times in case something urgent comes up, and are expected to answer promptly when needed. You will also occasionally be required to attend certain brand events outside of normal working hours (this is the more glamorous, ‘fun’ part of the job).
Required Skills:
- EXCELLENT communication & comprehension skills (especially written). This point cannot be understated. A big part of the job will be to communicate with key clients via email, handling the negotiation of important deals and reporting back to me, so you will need impeccable understanding of tone of voice, context, tact, the ability to be persuasive and negotiate well; and the ability to relay key information succinctly and effectively.
- EXCELLENT organisation skills. I am looking for a highly meticulous individual that will be able to keep the many different aspects of my life organised, compartmentalised and streamlined.
- EXCELLENT attention detail. You will be responsible for reviewing contracts and other paperwork where attention to detail is paramount and mistakes are inexcusable.
- EXCELLENT work ethic. This is self explanatory, but you will be on a team of very driven and hard-working individuals who put in the work day in and day out to deliver the best results, so you will need to have a strong work ethic to fit in.
- Strong ability to take initiative. You should always try to think ahead and make my workflow as streamlined and convenient as possible for me to gain time.
- Strong ability to multi-task. You will have a lot on your plate and some days you will need to juggle many different tasks, so you should be comfortable working under pressure, and able to prioritize effectively.
- Strong ability to adapt and think on your feet. You will be given a range of tasks that can vary widely, which can include things that you might not know how to do yet, so you will need to think on your feet and figure out how to handle unfamiliar tasks promptly.
- Discretion and tact. You will regularly be handling sensitive information, which you will need to communicate to me with discretion and tact when around other people.
Bonus Skills (none of these are mandatory but would be great additions):
- Being familiar with the Notion software
- Any sort of graphic design or drawing skills
- Knowledge in fashion/textiles
- Knowledge in photography
Salary: competitive.
I'm looking for the best person for the job, and I realise that putting an arbitrary number here might not be the best approach to achieve that. If it's too low, it'll put off the right people. If it's too high, it'll put off people who think “oh I'm not worth that amount therefore I won't apply”. I can offer a competitive salary and I hope that if you're the right person for the role, we can have a candid money chat when you apply.
The Ideal Applicant:
- You’ve worked in two (or more) of the following roles before: Personal Assistant, Influencer/Talent Manager, Copywriter.
- You have a combined working experience of at least 2 years in one (or more) of these roles.
- You're interested in working together for at least 2 years, if not longer. I’m looking for someone who’s in it for the long game and wants to grow with me and my businesses.
- You have an interest in fashion. Most of my content is about fashion so having an interest in it will make it a lot more fun/interesting for you.
- You tick all of the boxes for the “required skills” mentioned above.
- You’re available to start working ASAP.
What’s in it for you:
- Trajectory: you’ll be an early-stage member in a multi-faceted online business with characteristics similar to high-growth startups.
- Impact: you will be part of a team that is creating content every day that reaches millions of people around the world, educating people about fashion, helping them dress better and become more confident.
- Network: I’m sure you’ve heard of the phrase “it’s not what you know, it’s who you know”. You’ll have the opportunity to attend cool events and be in the same room with very influential people in the fashion and content space.
- Ownership: if you’ve got fun or interesting ideas that align with the business goals, you’ll have free reign to propose them and even make them happen without having to wade through red tape and middle-management.
- Mentorship: you’ll work directly with me every day, for whatever that’s worth. I'd hope you'd be able to learn from my experience of building a business on social media, growing an audience and wearing many different hats at once.
If you are interested in this role, please attach a cover letter to your application. If you’re a suitable candidate, you will be contacted with further instructions for the application process.