Job Description
Working at ICF means applying a passion for meaningful work with intellectual rigour to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to assist our clients and benefit their constituencies. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
The procurement team provides a centralised service to the business, addressing client contracts, procurement, pricing, and risk. The team is located in multiple locations across the UK, US, Belgium, and India, and supports project delivery around the world. Reporting to one of the Procurement Managers, the Procurement Specialist will primarily be responsible for coordinating and managing all aspects around the suppliers supporting one of the company’s largest clients. In addition, the Procurement Specialist will support the existing members of the team in the UK, Belgium and India.
About The Role
You will be highly organised, able to work autonomously at times, have a conscientious approach and an attention to detail. You will also need to demonstrate excellent English oral and written communication skills and have the confidence and professionalism to effectively liaise with external parties. As a team player, you will be responsive, flexible, quick to learn and able to plan, prioritize and manage workloads effectively.
As the Procurement Specialist, your main responsibilities will be to take ownership of, and support the different areas of the business in the procurement and management of subcontractors for one of the company’s largest, multi-year projects that we recently won. This will include supporting the selection and onboarding of subcontractors, running tenders or competitive pricing activities, drafting and negotiating agreements and the subsequent management of the selected suppliers against the agreed criteria.
We will provide you with the support and training to further your personal development and provide an environment where your intellectual and practical abilities are enhanced in a positive and challenging way. We offer a comprehensive talent development programme and foster a highly skilled, energized and empowered workforce. ICF is also an Equal Opportunity Employer.
Key Responsibilities
Your day-to-day responsibilities will be varied but the core duties will include:
- Supporting the business in the selection of vendors.
- Ensuring that the various Due Diligence processes are carried out suitably for all new and existing vendors, recording such info as required in the appropriate systems.
- Working with the business to effectively draft, negotiate and issue legally-sound subcontractor agreements , variations, NDAs and pre-bid agreements, in line with ICF’s policies and procedures including the company’s Anti-Bribery and Corruption policies.
- Supporting the business with reports and other admin related tasks including, pricing data, raising valid requisitions and subsequently processing these to purchase orders.
- Setting up a suitable supplier relationship management process to managing the project suppliers against their agreed KPIs.
- Providing support to the wider-procurement team with other client-related projects, as required.
Required Experience
- Previous experience of drafting and managing supplier contracts.
- Previous experience of contracting with and managing subcontractors.
- Ideally previous experience of working in a professional services company/consultancy.
- Proficiency in MS Office applications.
Personal Attributes
To be successful in this role the ideal candidate should have:
- Excellent attention to detail.
- Sound business ethics, including protection of proprietary and confidential information.
- Ability to multi-task and deal effectively with competing demands and deadlines.
- Good verbal, interpersonal and written communication skills with the ability to deliver information clearly and concisely to colleagues, and suppliers.
- Strong organisation and decision-making capabilities.
- Have a “can do” attitude.
- Ability to exercise good judgment, discretion, tact and diplomacy.
- Comfortable with working within a geographically dispersed team
This is an opportunity that will allow an individual to develop their career and be part of an exciting team to add real value to ICF Europe and Asia Group.
ICF offers an excellent benefits package including 25 days annual holidays and health benefits, an award-winning talent development programme, and fosters a highly skilled, energised and empowered workforce. ICF's website is www.icfi.com .
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About us:
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals.
Our people at ICF are our most important asset, so we invest in them from the moment they arrive. When you join our team, you’ll have access to a vast array of benefits to help you live your life well.
We offer a hybrid working policy, which will provide you with the flexibility to collaborate in the office, as well as in the comfort of your own home, ensuring you are able to successfully deliver the requirements of your role.
To support you, our employee wellbeing hub is designed to provide highly personalised support across a comprehensive range of wellbeing issues, such as mind, body, finances, community, career programs and HR support.
We enjoy celebrating success, which is why we have a competitive recognition program called ‘You Matter’, which awards points as a ‘thank you’ for your work achievements. These can be spent on a large variety of high-quality items, as well as online or high-street vouchers, all with zero tax payable by the employee.
ICF also offers a range of competitive benefits, which include:
- Single Private Medical Insurance cover with no restrictions on existing conditions.
- Dental insurance and an online GP service.
- 25 days annual leave, plus UK bank holidays (annual leave increases with years of service).
- Pension scheme with 5% of salary employer contribution
- Life assurance paying 4x annual salary and Group Income Protection paying 66% of salary for up to 5 years if you are off work on long-term sick.
- Enhanced parental leave policies, enhanced maternity, paternity, adoption, and shared parental pay.