Job Description
Who We Are
Science Group is an international science, engineering, and technology (“SET”) business providing a range of services to the medical, defence, industrial, food & beverage and consumer sectors, supplemented by a strategic products division where the Group holds leading market positions in associated technology sectors.
With offices throughout Europe and North America, two dedicated R&D innovation centres, and employees fluent in over 30 languages, Science Group supports a global client base in over 100 countries.
Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.
We realise the Group’s success is largely driven by our world class employees; this means that in growing our business we look for exceptional, hard-working, and hands-on employees that will flourish in a dynamic and stimulating environment.
The Opportunity
We are seeking an enthusiastic Recruitment & HR Administrator to join the HR team in our Portsmouth (UK) office for a 6-month contract. Reporting to the HR Manager, the successful candidate will provide important administrative support across all aspects of recruitment & HR, enabling the HR team to provide efficient and professional services to Science Group’s operating businesses.
This position is office-based in Portsmouth, necessitating a full-time presence five days a week. Occasional travel to our Bristol office will also be required.
Science Group is best characterised as a growing and ambitious organisation with a fast-paced environment, whilst the workforce is comprised of scientists, engineers, regulatory professionals, and industry experts. This full-time role is therefore suited to a candidate who will enjoy and thrive in a dynamic, international, and constantly evolving working environment. You should be proactive, resilient, and able to prioritise your own workload, with strong attention to detail and the ability to apply a consistently high level of accuracy to your work.
Key Responsibilities
- Support the administrative side of the full recruitment process via our ATS; liaising with the Talent Acquisition team, hiring manager(s) and candidate(s).
- Support the overall onboarding experience by administering the new joiner process; helping to prepare offer documentation, conducting reference checks, setting up relevant induction meetings. Also support the TA team and HR Manager and Advisor with any other administrative or logistical matters (e.g. payroll, relocation, equipment).
- Liaise with the Security team to ensure all basic check security clearances are received and up to date pre-employees joining and follow up on security level check progress & escalating any issues to the HR Manager. Ensure employees notify security team of any change in circumstances.
- Work with the HR Advisor to source appropriate training courses and book employees on relevant courses, whilst recording and monitoring training attendance and collating feedback.
- Record all holiday and other employee absence on the HR system, responding to requests and escalating as appropriate. Also responsible for reconciling absence information on a regular basis, to ensure records are up to date.
- Ensure permanent changes are made to the HR system each month, escalating as appropriate, and collate information on relevant temporary changes before passing to the individual processing the payroll.
- Ensure employee files are up to date and accurate, setting up new files for new joiners and archiving those of leavers.
- Participate in other ad hoc Group HR projects as required and provide additional administrative support to the HR function when needed.
- Whilst based predominantly in Portsmouth, this role will require some occasional travel to our Bristol office.
Experience & Qualifications
- Candidates must have an existing right to live and work in the UK.
- Candidates must have passed UK security clearance to Security Check level or be able to obtain this level. To gain SC clearance you will normally have had to have been a resident in the UK for a minimum of 5 years.
- Excellent administrative skills and high attention to detail.
- Ability to work to tight deadlines and prioritise tasks effectively.
- Ability to multi-task and operate effectively and efficiently in a fast-moving environment.
- Strong attention to detail.
- Excellent interpersonal and communication skills.
- Knowledge of Microsoft Outlook, Excel, Word and PowerPoint.
- Able to exercise initiative and discretion when working with confidential information.
- Whilst a basic understanding of HR policies and processes is preferable, these skills are not essential to apply.
- Multi-site experience is advantageous.
Benefits
We offer a competitive salary and benefits package.