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Job Description
Senior Administrator Assistant:
To provide assistance to the Assistant Company Secretary and the Company Secretarial team as a whole in the delivery of high quality, professional company secretarial and corporate governance services to the business and to ensure a smooth operation of the Group and client’s board and committee meetings. Be a team player and work closely with the Company Secretarial Assistant/Administrator, providing cover in their absence.
For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.
Key Tasks:
- with the Company Secretarial team to schedule meetings, manage the CoSec calendar, and issue reminders for meeting papers to be submitted to the team.
- meeting rooms, order refreshments, organise attendance arrangements, and acting as the point of contact for related director/ member/ attendee queries (including IT access).
- with the initial preparation of template agendas and other template documents involved in Board & Committee meeting support and maintain meeting attendance records.
- with requesting and following up meeting papers and creating meeting packs.
- contracts and signed minutes in accordance with Asta’s procedures.
- with updating the library of appropriate policies and procedures to achieve compliance with relevant regulatory and legal requirements and monitor adherence to the procedures.
- administrative support to the team, as may be required from time to time.
- cover for any team member in their absence if requested (which may include attending and minuting meetings) and provide assistance to other members of the team during busy periods
- enquiries and requests for support on any company secretarial or governance matters addressed to the CoSec team, forwarding these to CoSec Team members or responding where appropriate.
- documents for filing at Companies House using Diligent Blueprint.
- any project work as requested by the Assistant Company Secretary.
- the Assistant Company Secretary in maintaining good corporate governance for the Group including maintaining meeting attendance records, and reviewing/updating terms of reference and policies and procedures for Group companies as requested.
Key Skills:
- interpersonal skills - friendly and approachable with the ability to deal with colleagues and clients at all levels in a professional and diplomatic manner
- commitment to development of professional Company Secretarial career
- - able to display initiative and work with a degree of autonomy
- organisational and writing skills and attention to detail
- and discretion
- and team player
- – the confidence to question where appropriate in order to reach the core issue