Job Description
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Job Title: Senior Buyer
Location: West Midlands
Hours of Work: 08:00 - 17:15 Mon – Thurs / 08:00 - 12:00 Friday
Summary: The Senior Buyer will be responsible for the management of new tenders through our supply chain from enquiry to production order launch. The senior buyer position requires a detail-oriented professional, who possesses excellent communication and relationship-building skills, coupled with the ability to work under a somewhat time-pressured environment to satisfy production demands. The role requires the ability to influence buying decisions at the front end of the process to guarantee preferred terms with regards to quality, cost and delivery that will directly feed into PP’s Procurement strategy and the departments SQCDP targets and provide the company with the best chance of securing new business opportunities.
Key Responsibilities:
- Communication:
- Build and maintain supplier relationships, providing clear communication on day-to-day procurement activities.
- Work with suppliers when reviewing tenders to ensure correct information is sent and best solution provided upon tendering.
- Liaise with wider company team when making supplier selection decisions.
- Be clear and concise when reviewing tenders with Procurement/Commercial and have the ability to offer multiple business cases to offer the customer the best supply chain solution to meet their needs.
- Ability to liaise with our customers as applicable when making supply chain decisions and support both the Procurement and Commercial Manager as appropriate.
- Escalate issues that cannot be resolved within the wider team to the Procurement Manager.
- Safety:
- Conduct oneself in a safe and respectful manner, ensuring the ongoing health and safety of yourself and others.
- Quality:
- Meticulously review RFQ tenders to ensure solution provided is in line with our expectations and the customer expectations.
- Accurately & diligently complete quote documentation to ensure correct pricing/lead time/MOQ/MOV/delivery charges/tool charges/liabilities etc are captured and costed to the customer with no hidden costs left.
- Review, and if applicable, create any new vendors prior to production order launch with correct terms and liaise with Procurement Manager to allocate said supplier to relevant buyer to have all correct information ready for procurement activity.
- Update BC prior to production order launch with correct vendor/pricing/lead time information to guarantee correct buying activity.
- Liaise with wider team if/when items added to BOM at point of NPI to ensure product is ordered in line with customer demand.
- Cost:
- Work with current/potential suppliers to negotiate cost reduction.
- Negotiate price/terms upon tender review to guarantee supplier is offering us the best terms upon RFQ in line with PP/Customer expectations.
- Reject/defer cost increases from suppliers via negotiation.
- Identify methods to increase buying power with our selected suppliers to increase preferential terms and in turn, result in cost reduction/supplier consolidation when requesting/reviewing new tenders.
- Ensure payment terms are in line with/exceed our standard terms with all suppliers when setting up new vendors.
- Have the ability to negotiate discounted terms and rebate agreements to offer the company advantageous terms when applicable against new product.
- Diligently manage PPV with the commercial team to guarantee pricing variation is being captured and relayed back to the customer throughout project status.
- Delivery:
- Update BC with correct lead time information from RFQ to ensure correct procurement activity in line with customer expectation and challenge lead time when this is not a reflection of recent quotation.
- Agree and manage Procurement RFQ deadlines as set upon receipt of enquiry to guarantee these are met.
- People:
- To work collaboratively with internal and external stakeholders to establish and maintain working relationships.
- Engage in company training/team building exercises to promote cross-functional working.
- Support/facilitate project work when required.
- Demonstrate core values.