Job Description
Unibail-Rodamco-Westfield is the premier global developer and operator of Flagship Destinations, with a portfolio valued at €54.5 Bn as at December 31, 2021, of which 86% in retail, 6% in offices, 5% in convention & exhibition venues and 2% in services. Currently, the Group owns and operates 85 shopping centres, including 53 Flagships in the most dynamic cities in Europe and the United States. Present on two continents and in 12 countries, Unibail-Rodamco-Westfield provides a unique platform for retailers and brand events and offers an exceptional and constantly renewed experience for customers.
Maximise your chances of a successful application to this job by ensuring your CV and skills are a good match.
We are imaginative and bold, always pushing the boundaries to achieve results. Our culture embraces creativity, diversity and progression, nurturing everyone we work with to reach the top of their profession.
Key Objective:
To ensure the full and robust delivery of commercial and project management activities, working closely with the Heads of departments on live construction projects within our portfolio and as a member of the wider in-house Design, Development & Construction (DD&C) team
Main Duties & Responsibilities:
Commercial & Project Management
- Effectively manage all commercial aspects of construction projects ensuring leadership and guidance is provided to the commercial teams and compliance with company procedures
- Deliver consistent ways of working and reporting across the commercial team
- Provide commercial solutions to the D&C organisation that optimises the delivery of the project
- Ensure the project meets its contractual terms and conditions, including tender proposals, contract management and dispute resolution.
- Commercial management of all sub-contractor and consultant accounts including certification of payments and issue of required payment notices to established accounting timetables from procurement stage to final account.
- Commercial management of all supplier, plant and labour costs which sit within the Preliminaries budget.
- Assessment and valuation of Loss and Expense claims for all packages.
- Close out of package procurement following handover from procurement team of all contract related issues – final price, completion obligations, terms and conditions, sub contract security, warranties etc.
- Management of teams/involvement in any relevant resource based or recruitment related issues. To include the Performance Reviews of direct reports as well as HR related issues – holidays/absence etc.
- The definition and implementation after review and approval by others of commercial strategies for packages; in particular cost control processes.
- Validation of Site Directions and Variation Notices for approval and sign off by authorised signatories and valuation of these works.
- General overview, on a day to day basis of all matters appertaining to building sub-contractor accounts to include correspondence, emails and review of documentation.
- Preparation as appropriate of documentation for the execution of sub contracts.
- Involvement as necessary on difficult and contentious matters to eliminate/reduce commercial risk to the business.
- Establish and maintain both commercial and project managment relationship with sub-contractors and consultants/third party client bodies.
- Attendance at senior project/commercial meetings. Key relationships with internal stakeholders across all departments.
- Review and critically examine pricing and providing cost advice in respect of any third party payment or external valuation issues, as well as internal change control requirements.
- General assistance as directed by senior members of the project team particularly in relation to operational and Logistical issues
- Work closely with colleagues in Development team to assist and support in the early stages of a project – tendering and appointment of consultants, collective problem solving and guidance on Briefs and other key development documentation / gateways.
- Project management of specific tasks and critical issues –
Reports
- Monthly responsibility for accurate final outcome forecasts for allocated sub contract packages for review for ultimate inclusion within the consolidated project cost report.
- Involvement and peer review of project progress and critical issue reports.
- Attendance on invitation to the monthly project cost and progress meetings to present and report on packages and support Commercial Managers in their presentation.
- Validation of values included within the consolidated project expenditure cash flows for allocated sub contract packages.
- Ensure all data is entered for contractual and financial information into company electronic project and financial management system (Proliance).
- Assistance ensuring that all relevant contractors and suppliers CIS, insurances and company details are up to date
Risk/Opportunity Management
- Deal with all contractual matters relating to the project ensuring compliance with contract and statutory requirements.
- Delivery of management of profit enhancement strategies and management of risk and opportunity from commencement to completion of the project
- Procedures, Training and knowledge sharing.
- Promote and strive for continual improvement and best practice and assist in the production of Company procedures.
- Implement business improvement processes and best practice to the measurable satisfaction of the project
Procurement of Contractors and Consultants
- Define, implement after validation and manage the procurement strategies for all Preliminaries packages.
- Prepare recommendations and tender analysis reports for senior management approval as appropriate
Experience, Knowledge & Qualifications:
- HND or degree in Quantity Surveying.
- Contractor based background with particular demonstrated experience working on an extensive range of Trade and Preliminaries packages.
- Significant experience of assessing Loss and Expense claims.
- People & Project Management experience.
- Significant experience of cost reporting of construction projects in post-contract phase.
- Significant knowledge of standard forms of building contracts, governing law and procedures.
- Significant knowledge of construction methods and technology.
- Significant knowledge of construction project life cycle costs.
- Significant knowledge of health and safety and CDM legislation and issues.
- I.T experience including cost management systems, Word, Excel, Adobe and PowerPoint.
- Strong organisational skills – ability to multi task and prioritise workload and manage the workload and priorities of others.
- Fast and responsive – working to strict deadlines.
- Proven communication and interpersonal skills to all levels
- Resourceful, innovative thinker; able to work on own initiative.
- Ability to present reports to senior management of business
- Team Player – maintain close working relationships with all other employees of the business to assist in the facilitation of projects
- Ability to listen and a willingness to learn
- Utmost discretion when dealing with all sensitive and confidential information
- Results and achievement oriented to high standards
- Committed, motivated and passionate about our people and our company
- Be highly efficient, organised and versatile
Values & behaviours:
Our values make us who we are. They are reflected in very concrete, day-to-day actions: how we work together, how we interact with each other, how we deliver together. Our values are the foundation of how we succeed together today, and how we will succeed together tomorrow.
TOGETHER AT URW
- EXCELLENCE – We deliver positive and sustainable impact
- TEAMWORK – We unite diverse talent to succeed
- ETHICS – We build on trust and transparency
- BOLDNESS – We operate with an ambitious vision
- PASSION – We love what we can achieve together
- OWNERSHIP – We are action-oriented and accountable
Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience and skills. We stand against racism, discrimination, and bias of any kind. We believe that diversity is vital to the success of our business and we are committed to creating an environment of belonging. We welcome, embrace and make the most of people’s individual differences, including race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.