Job Description
23 months contract with a Central/South London Local Authority Job Summary: To assist the Southwark Cleaning management team in the technical provision organising and coordination of resources by providing all necessary administration support. Key Duties/Accountabilities: Provide administrative support to the cleaning grounds maintenance and tree services. Data entry and processing filing and photocopying. Receiving sorting and distributing post and preparing outgoing post for despatch. Interoffice/departmental liaison e.g. providing/getting information from other sections. Face to face customer relations and back up cover for the hygiene services team. Initiating correspondence where appropriate. Essential Experience Required: Experience of working in an administrative capacity in either the private or public sector. Experience of developing and maintaining efficient office management and records systems and procedures. Experience of working within a multidiscipline team. Ability to communicate effectively both verbally and in writing. Ability to effectively prioritise and meet deadlines when faced with conflicting priorities. Ability to initiate and carry out work independently as well as working as part of a team. Good written and oral skills. Ability to produce complex reports and take meeting minutes (noting key tasks participants responsibilities and action points arising from staff residents or other meetings.) Excellent interpersonal skills to be able to deal with a wide range of individuals both internally and externally. Ability to accurately input data to business systems. Ability to use and produce documents using IT applications including wordprocessing spreadsheets and databases. Well organised with the ability to work to tight deadlines and manage company priorities. Additional information to note: 36 hours Monday to Friday. In exceptional circumstances to work outside normal working hours to respond to emergencies or attend meetings. The closing date for this position is ASAP.