Job Description
We have been made aware of a global phishing campaign where employees from companies are being impersonated. We are confident that no PageGroup system has been breached. Find out how to protect yourself
- opportunity to become a permanent role after 12 weeks
- Career progression - previous position holder have qualified through the company
About Our Client
My client is an independant organisation and regulator within a limb of the health care division
Job Description
Providing an efficient and effective administrative support service to the team through the maintenance of proper files and records.
* Ensuring that the team's database and management spreadsheets are properly managed and updated.
* Collating performance-related data and contributing to the delivery and reporting of this information in a useful format.
* Acting as a first point of contact for written and telephone enquiries made of the team's Lawyers/Paralegals by analysing and interpreting incoming queries and requests and providing information/advice where appropriate.
* Ensuring the timely creation and distribution of purchase orders and dealing with billing queries.
* Undertaking project work and other research as required by the team at the request of the Head of ILPS
* Supporting meetings including making arrangements, preparing agenda, collating and checking the accuracy of the paperwork and minute taking.
* Ensuring that all communication receives a timely and appropriate response.
* Participating in the development and maintenance of administrative systems within the team according to its aims and objectives.
* Assisting proactively with the work of the department, as agreed with the Head of ILPS
* Carrying out any other task as reasonably required by the organisation.
The Successful Applicant
Ability to effectively manage a team of legal administrators including day to day performance and supporting their personal and professional development
* Ability to provide a high quality of service to a variety of stakeholders, including members of the public.
* Strong team working skills including an ability to handle competing priorities, plan and organise workload, and manage own time and the time of direct reports effectively.
* Strong ICT skills including experience of maintaining payments systems, databases, MS Office products and other records.
* Ability to communicate effectively and confidently with internal and external stakeholders including other solicitors and statutory agencies, both verbally and in writing.
* Analytical and problem-solving skills.
* A positive, "can do" attitude to all tasks and challenges set.
* Demonstrable commitment to ensuring quality and accuracy of work.
* Ability to take the initiative in suggesting and implementing new and more efficient ways of working.
* Ability to ensure compliance with policies and statutory obligations with regard to data protection, equalities and diversity, health and safety, and employment.
What's on Offer
Hybrid working (days in the office, 3 from home)
Page Personnel is part of PageGroup. Page Personnel is a trading name of Michael Page International Recruitment Limited. Registered in England No. 04130921 Registered Office: 200 Dashwood Lang Road , Addlestone, , Surrey , KT15 2NX
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