Training Events Coordinator Job In London

Job Description

We are currently recruiting for a Training Events Coordinator to join our HR team in London. 

The Training Events team are responsible for the smooth running and logistics associated with 200 training programmes developed and delivered by A&O Shearman’s Talent & Development department. The training programmes are provided for all levels of fee earner as well as support staff across the global offices. 

The role will require someone who is highly organised, efficient and who enjoys getting the job done. As part of a team of eight, the role holder is responsible for the event management of a suite of training programmes and the provision of administration support to the Talent and Development Managers. The training events will be organised for all levels within the Firm and throughout our Global network and therefore the effective and efficient handling of all related queries is imperative, as is a willingness to travel and work outside normal working hours.

This role would suit someone with an events or hospitality background who is able to use their own initiative.

Role and responsibilities

• Arrange all pre and post logistics for a number of different training events both virtually and in person for global attendees
• Providing on-site and virtual support at events both in-house and at external venues when in person events are taking place
• When events are running in person, Checking on the set up of the meeting rooms and making any last minute changes, Meeting and greeting presenters/facilitators and ensuring they have everything they need and Main point of contact on the day for all delegate queries
• Liaising with teams virtually in the A&O Shearman Global offices to supply all the pre event information required to ensure the training runs smoothly
• Promotion of training programmes via internal communication channels. I.e. Intranet site
• Liaising with various external providers in respect of end to end programme management.
• Liaising with Compliance Manager in relation to fee-earning CPD
• Collating collateral for training programmes
• Managing the event budgets
• Preparing and amending documentation as required
• Promotion of training programmes via internal communication channels. I.e. Intranet site and LMS platform
• Maintaining and creating the Training Events file and programme structure within the file management system
• Become a super user of the new Learning Management System
• Ad hoc project work

• The role will ideally suit an individual with a strong event management background who is well organised and has experience in a professional services environment.
• Willingness to work extra hours when required – this will be when events are running and require an early start (from 7.30am) and a late finish (up to 7.30pm)
• Suited to an enthusiastic, efficient candidate with exceptional administrative and prioritisation skills and attention to detail
• Ability to develop and maintain strong relationships both with internal and external clients
• Strong influencing and negotiation skills across both client groups
• Ability to work to deadlines, juggle multiple projects & deliver under pressure
• Excellent communication skills , both written & oral
• Proven team working skills
• Computer literate with exceptional knowledge of Word, Excel and Outlook as well as virtual platforms via Zoom, Webex, MS Teams.
• Effective and efficient with data management and databases
• Experience in a Learning Management System would be desirable e.g. Docebo.
• Professional in outlook, attitude & appearance
• Enthusiastic, pro-active, persistent, robust, with a commitment to getting the job done.
• Strong client focus and ability to form strong working relationships across a large and diverse organisation

If this job opportunity is not suitable, then check out the other LGBT friendly jobs across UK!