Job Description
RINA is currently recruiting for a UK Business Support Administrator to join its office in Pontyclunwithin the Consulting Planning, Monitoring & Business Support Division.Job PurposeThe RINA Business Support Administrator acts as a focal point for the provision of administrative support to all UK Business Areas. The Support Administrator will work together with the UK Business Support team for the UK, supporting the operational business units, commercial teams and liaising with relevant corporate functions such as procurement, QHSE and finance. The role will be based in our Pontyclun office, South WalesKey AccountabilitiesGeneral Administrative Support Provision of general administrative support to the UK Operations and Management Team as required. Booking external training courses for employees and ensuring all records are kept up to date. Providing support to the local office including answering phones, managing deliveries and general facilities support Assisting with scheduling equipment maintenance Provide administrative bid support, collating supporting documentation, completing pre-qualification questionnaires. Support with accurate data entry into systems including customer data, quotations and orders. Provide support for any events, meetings or gatherings as required. Supporting teams with any general ad hoc queries Procurement support Obtain relevant quotes for purchases and liaise with suppliers to ensure mandatory information has been provided to be qualified. Submit purchase requests and monitor approvals on Procurement system. Check and receipt supplier invoices are correct, and all services / goods have been received. Miscellaneous purchasing for offices Booking any travel requirements for the business via company approved suppliers, for example: car hire, flights, hotels, rail travel. Ensuring travel logs are up to date. Qualifications 5 GCSE’s with grade C (or equivalent) and above including Maths and English /Experience in a strong administrative / office support role Experience working in an engineering consultancy or similar business. Microsoft Word, Outlook, Excel, and PowerPoint experience Competencies Successful in establishing strong and effective working relationships with customers and colleagues. Excellent IT skills A competent and experienced administrator Ability to coordinate a variety of administrative support tasks with minimal supervision. Organised, time efficient and able to prioritise effectively. Strong communication skills, flexibility, and the ability to multi-task Works well as part of a busy team Attention to detail. Strong Numeracy skills Integrity and transparency Accountability, determination and results-focused Curiosity and competency Collaboration and trust #LI-EI1 With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability. At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.